Executive Administrator

WillScot
life insurance, paid time off, tuition reimbursement, 401(k)
United States, Arizona, Phoenix
Jun 20, 2025
At WillScot (NASDAQ WSC), our 4000+ people are at the heart of everything we do. In addition to providing industry-leading pay and benefits, we provide opportunities for development and upward mobility, while investing in the communities we serve. We are the undisputed leader in providing innovative exible workspace and portable storage solutions, serving an incredible range of customers across all industries from 240+ locations across the United States, Canada, and Mexico. Our values are our foundation. We constantly strive to diversify our teams to ensure we have the best and brightest talent.We're deeply committed to creating an inclusive and equitable workplace where each person can contribute while being their authentic self. For more about WillScot and who we are, click here. Build your future with us! Helping Senior Leaders Stay Aligned and Ahead We're looking for a confident, solutions-oriented Executive Administrator to support multiple EVP and SVP leaders in our organization. This isn't your average admin role - you'll be the steady hand behind the scenes, ensuring the day runs smoothly, decisions are well-informed, and priorities stay on track. You'll operate as a true business partner, not just managing calendars and logistics, but anticipating needs, coordinating high-priority meetings/events, and driving execution on critical initiatives. If you thrive in fast-paced environments, have a knack for connecting the dots, and bring polish and poise to everything you do, this role is built for you. KEY RESPONSIBILITIES OF THIS ROLE INCLUDE: Executive Support + Strategic Coordination * Serve as an extension of the Executive suite, supporting 4-5 EVP and SVPs in daily operations and strategic initiatives. * Drive alignment on key priorities by managing calendars, preparing agendas, and facilitating meeting outcomes. * Manage domestic and international travel (both commercial and private), and oversee all logistics, documentation, and compliance. * Support preparation and delivery of materials for executive leadership meetings, events, and companywide updates. * Act as a liaison between the Executives and cross-functional leaders to ensure timely communication and decision-making. * Effectively collaborate with other Executive Assistants and leaders to handle a high volume of inbound meeting requests and calendar arrangements. * Proactively resolve scheduling conflicts and ensure all collaborators are advised of any changes, ensuring alignment with immediate priorities and business objectives. Communication + Stakeholder Engagement * Prepare polished, high-impact communications and presentations tailored for internal and external audiences, including companywide announcements, executive briefings, and more. * Build strong relationships across departments and act as a trusted bridge between executives and internal/external stakeholders. * Maintain discretion and confidentiality in all communications, often managing sensitive or confidential matters. Project + Event Management * Lead planning and execution for executive-level and companywide events; negotiating rates, booking travel, managing venues, coordinating agendas, and troubleshooting in real-time. * Oversee and manage special projects with clear accountability for outcomes, timelines, and executive reporting. * Coordinate and manage the production and delivery of corporate gifts, branded materials, and meeting collateral. Operational Excellence * Process purchase orders (POs), coordinate expenses, and ensure compliance with corporate administrative procedures. * Maintain and update key systems and platforms including Microsoft Office 365, Concur, Diligent, Adobe, and other collaboration tools. * Operate comfortably across digital platforms including Zoom, Teams; manage meeting logistics and platform setup for hybrid teams. * Organize and structure information for maximum efficiency and clarity, ensuring executive readiness at all times. SKILLS + EXPERIENCE: * 5+ years in an executive administrative role, supporting and communicating with executives in a medium to large fast paced, growing company * Strong time-management skills and an ability to organize and coordinate multiple concurrent projects * Highly organized with a sharp eye for detail and strong critical thinking skills. * Experience with high volume travel scheduling (commercial + private) with patience and speed to pivot on demand, when needed * Strategic and tactical problem solver with a sense of urgency and initiative. * Outstanding attention to detail, able to track high volumes of data with MS Office; including Microsoft Teams and Co-Pilot, with Internet proficiency and knowledge of web-based applications * Able to efficiently prioritize with business and executive needs and used to maintaining confidentiality of highly sensitive information * Experience in managing budgets and expenses for your executives Disclaimer: This posting describes the general nature and level of work performed and does not represent an exhaustive list of responsibilities, duties, or skills required. Collaboration and teamwork drive our success. Team members may be required to perform duties outside normal responsibilities from time to time as needed. All regular WillScot Holdings Corp. positions offer generous benefits including medical, dental, vision, disability and life insurance, paid time off, Company holidays, tuition reimbursement, and 401(k) with match. Most positions also have variable pay opportunities including commission or bonus, performance rewards, or incentive programs. More information about benefits may be foundhere. WillScot provides equal employment opportunities to employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. WillScot embraces diversity and is committed to equal opportunity in all aspects of employment, including recruiting, hiring, promotion, termination, leaves of absence, compensation, and training. We are focused on building teams that include a variety of backgrounds, lived experiences, and skills. The more inclusive we are, the stronger we will be!