Program Advisor

Position Number: 40191912

Working Title: Program Advisor

Payroll Title: EVENTS SPEC 2 (006291)

Job Code: 006291

Job Open Date: 6/16/25

Application Review Begins: 7/2/25, Open until filled

Department Code (Name): ASTD (ASSOCIATED STUDENTS)

Percentage of Time: 100

Union Code (Name): 99 - Non-Represented (PPSM)

Employee Class (Appointment Type): Staff: Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 19

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $33.12/hr. to $34.74/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $28.07/hr. to $48.28/hr.

Work Location: University Center - 1519

Working Days and Hours: M-F some nights and weekends

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Not eligible for Remote or Hybrid

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

The Associated Students (AS) of the University of California, Santa Barbara is a non-profit organization and a department of the UCSB campus, funded by undergraduate student fees. Through elected student positions and appointments we voice student concerns and express student opinion to the UCSB administration, UC system, our community, and state and local governments. We have dozens of boards, committees, and commissions that are organized and funded through AS to enrich student life and give students services and opportunities not offered by the administration. Our mission is to help students uphold the high academic standards and give them leadership, employment, cultural and growth opportunities to serve the campus community.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

The Program Advisor manages and supervises the production-related logistics and requirements for programs and events for the department of Associated Students. In particular working with AS Event Safety and Production Coordinators and the event staff. Supervises approximately 25 Event Safety Staff and 25 Production crew members. The advisor will assist Program Board members on logistical planning, implementation, budgeting, event evaluation and ensure compliance with pertinent A.S. and University policies and procedures. Serves as liaison with University service providers on all events. Works with members of the campus community in the presentation of cultural and public events.

Required Qualifications:

• Bachelor's degree in related area and / or equivalent experience / training
• 1-3 years Requires experience and proficiency in planning and delivering live performances
• 1-3 years Demonstrated experience in performing arts production, planning, budgeting and management along with sound judgment in evaluating bids from sound, light and staging companies to provide state of the art performances
• Must have ability to train staff and work with a variety of artist and production managers to assist with events.
• Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists.
  

Preferred Qualifications:

• Knowledge and skill to set and monitor work standards and protocols.
• Highly developed judgment, decision-making and problem recognition / avoidance / resolution skills, including skill in determining those issues / problems that need to be brought to management's attention.
• Knowledge of University policies and procedures relating to the use of University facilities; event management and presentation.
• Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.

Special Conditions of Employment:

• Must be available evenings and weekends and work a varied schedule.
• UCSB Campus Security Authority under Clery Act
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 60% Advising - Advises the Program Board on event safety, production (sound, lighting, staging) and technical issues. Oversees ASPB student Production Coordinator in their management of technical, event-staging requirements of all ASPB productions including concerts, lectures, cultural arts events, and special events such as the Halloween Delirium Concert, Warm Up and Extravaganza. Works closely with the ASPB Production and Event Safety Coordinators to ensure production and safety-related resources and labor are adequately sourced for each event. Attends all production-related meetings with departmental and campus representatives as appropriate. Advises Production Coordinator on show advances and securing services of third party vendors. Advises students on University regulations (including the dissemination and compliance with Health and Safety regulations) and pertinent A.S. policies and procedures as needed for general Program Board events. Guide and assist student Program Board Coordinators in assessing programmatic needs in relation to production support. Attends weekly Program Board meetings. Advises and assists individuals and groups with problems related to scheduled activities; enforce University rules and regulations as necessary; schedule the use of facilities within areas of assigned responsibilities; make budget recommendations; and maintain files and records and prepare reports as required. Facilitates effective working relationships between AS Program Board and other student groups by coordinating and informing student leaders of resources and services available in the functional areas. Works closely with the ASPB Production Coordinators and ASPB Event Safety Coordinators, Office of Student Life, and the University Center to provide information to registered campus organizations and calendar coordination of services for events. Develop evaluation process for services provided as student group co-sponsorships. Coordinates the processing of all requisitions necessary for current and anticipated expenses. Serves as Associated Students liaison with University Departments necessary for Program Board program events. These departments include but are not limited to: University Police and CSO's, Environmental Health and Safety, Fire Marshall, University Center Administration, Events Center Administration, Facilities Management, Central Stores, Transportation Services, Office of Student Life, Physical Activities and Recreation, Parking Services, and Public Events. Oversees compliance with applicable personnel policies and procedures pertaining to university faculty, staff and students. Attends Program Board events, especially those where complexity, size, and scope are potentially troublesome. In addition, it is expected that the Advisor will coordinate with the Assistant Director for Student Programs in attending other campus events as a staff supervisor.

• 40% Supervision and Training - Hires, trains and supervises Event Student Staff and Production Crew student staff. Ensures students staff produce efficient and effective event operations. Schedules, trains and evaluates student work. Provides student staff with appropriate training in event production, safety or other necessary skills. Meet with the Program Board Production and Event Safety staff to discuss event production, coordination and evaluation, advertising, support staff and artist stage requirements for all programs and events. Train and mentor student technical crews by developing training programs for new student staff and ensure that each new crew member receives adequate and thorough training for their position. Develop an on-going professional development program for the Event Safety and Production Crew staff. Ensure the Production and Event Safety Coordinators hold regular meetings with the staff to update information and communicate safety procedures. Supervise maintenance and rental of all Associated Students Program Board sound and technical equipment including ASPB's barricade, mixing boards, and all necessary sound production accessories. Keeps inventory of all ASPB production equipment and recommends equipment replacement, when appropriate. Other duties as assigned by the Assistant Director for Student Programs, Events and Services.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

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