Accounts Payable Analyst

General Description:

Will research opportunities to improve the efficiency and accuracy of Accounts Payable procedures, evaluate transactions for compliance, analyze spend detail and deliver key metrics to AP leadership weekly, perform monthly review of sales tax and assist with month-end close activities.

Essential Responsibilities:

• Evaluate the accuracy of operational journal source transactions when in question, identify and apply proper accounting rules, and advise on any needed changes.

• Perform daily monitoring of large value and high-risk transactions to ensure accuracy and compliance.

• Perform health checks for priority accounts including utilities, government authorities, benefits, legal and facility maintenance accounts.

• Work closely with Accounting and Contract Administration to ensure spend is compliant with contractual terms and is allocated to the appropriate general ledger account.

• Update and improve accounts payable processes and procedures to enhance efficiency and accuracy.

• Develop and implement workflows to streamline accounts payable operations.

• Oversee new processes and ensure proper documentation before implementation.

• Responsible for any clean-up tasks prior to go-live.

• Investigate and troubleshoot issues with AP systems, collaborating with AP Manager and Finance Systems teams as needed.

• Act as a bridge between Accounts Payable and Finance Systems teams, facilitating communication and ensuring smooth integration of systems and processes.

• Collaborate with the AP Manager and Finance Systems Analyst to implement new systems and upgrades, including planning, coordination, and support for requirements gathering and user acceptance testing.

• Responsible for keeping AP projects moving forward and ensuring tasks are tracked in Asana.

• Oversee EDI (Electronic Data Interchange) integrations in Workday, Egencia, and Corporate Card, ensuring effective integration and transmission of data with external vendors.

• Assist with training sessions for Accounts Payable team members upon completion of new system changes or implementations.

• Prepare and present detailed monthly KPI reports to management.

• Assist with month-end closing procedures as required, ensuring accuracy and timeliness.

• Ensure compliance with all internal controls and policies.

• Act as a backup for Accounts Payable staff as required.

• Perform other related duties as assigned by the manager.

General Responsibilities:

• Performs other duties as assigned

Minimum Qualifications:

Education: Bachelor's degree required. Degree in Accounting or Finance preferred.

Experience: At least 5 years of experience in Accounting or Finance required. Lead role work experience preferred.

License(s)/Certification(s)/Registration(s) Required: None

Knowledge, Skills and Abilities:

• Strong technical knowledge and ability to work closely with IT.

• Proven experience manipulating, processing, and extracting insights from large and diverse datasets relevant to AP operations.

• Effective at managing multiple AP initiatives concurrently, with a strong ability to prioritize effectively.

• Skilled in influencing business leaders and peers on the optimal utilization of standard AP processes and system functionalities.

• Demonstrated initiative and capability to work independently with minimal supervision.

• Excellent communication skills with a professional demeanor, capable of effectively presenting information.

• Passionate about driving AP process improvements, supporting colleagues, and advocating for best practices.

• Strong analytical, problem-solving, and critical thinking abilities.

• Ability to interpret and convey complex instructions in written, oral, or diagram form.

• Intermediate in Microsoft Applications, including Excel, Outlook, and Word.

• Possess strong organizational and time management skills.

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