Grant and Contract Administrator I - CoS Business Operations

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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• Assist with the preparation of monthly financial reports and provide basic account support for faculty with federal and non-federal research grants, contracts, gifts, and departmental accounts, under supervision.
• Perform routine financial transactions such as processing disbursements, reconciling monthly statements, and initiating fund transfers, with guidance from senior staff or a Business Manager.
• Support effort certification and cost share tracking by entering data and assisting with record maintenance.
• Work under the direction of the Business Manager or Senior staff to help resolve basic expenditure issues and gather documentation as needed.
• Support the preparation of basic spending projections for financial accounts to assist faculty and senior staff with budget decisions.
• Stay informed of university research administration policies by attending trainings and reviewing updates; seek guidance when applying policies.
• Review and approve daily transactions to ensure accuracy within University, Federal, and non-federal regulations. Conducts thorough review of award terms and conditions to ensure compliance.
• Reconcile cost-share accounts and adjust as needed to reflect appropriate labor distribution or related cost-sharing obligations are met. Ensure payroll distributions are accurate on all assigned accounts on a bi-weekly basis.
• Assist assigned faculty with the preparation of internal funding submissions, including budget construction, current and pending report, etc.
• Work as part of the departmental purchasing, travel, and reimbursement staff to process said documentation ensuring expenses are allowable and allocable to research and departmental accounts.
• Prepare and submit documents in both UofA and UofA Foundation systems.
• Ensure travel authorizations for assigned faculty are processed in a timely manner.
• Responsible for individual PCard usage, following PCard policies and staying within compliance as dictated by UofA policy. Participate as part of the PCard reconciliation team to ensure documents are processed accurately and in a timely manner.
• Check, review, or prepare records, reports, forms, or other documents of various kinds as instructed by unit Business Manager.
• Draft correspondence, answer questions, and make any adjustments within established limits.
• Keep up to date on all Financial Services Office, Travel, and Procurement/Contracting policies.

Knowledge, Skills, & Abilities:

• Strong customer service skills.
• Strong attention to detail.
• Knowledge of organizational practices.
• Skilled in the use of MS Office (Word, Excel, MS Outlook, etc).
• Knowledge of policies, practices, procedures, and terminology of assigned function.
• Skill in recording and compiling material for reports.
• Ability to effectively communicate, prioritize, and manage multiple tasks.

• Bachelor's degree or equivalent advanced learning attained through experience and one year of relevant work experience with Research Contract & Grants required.

• Previous experience in higher education.
• Previous experience working in UAccess Financial and UAccess Analytics.