Administrative Assistant I

College of Community Innovation and Education Dean's Office - Academic Affairs:

The UCF College of Community Innovation and Education brings together academic programs, centers and institutes focused on building stronger communities and elevating the human experience. The college is home to a wide variety of disciplines, including counselor education and school psychology, criminal justice, educational leadership and higher education, learning sciences and educational research, health management and informatics, legal studies, public administration, and teacher education. Our established public and private partnerships allow UCF researchers to partner with leaders in the industry, creating countless opportunities for students and faculty to work on innovative solutions to complex social issues that affect communities throughout Central Florida and beyond.

The Opportunity:

The UCF College of Community Innovation and Education Dean's Office is currently accepting applications for an Administrative Assistant I. This position reports to the Associate Dean for Academic Affairs and has a dual reporting relationship to the Associate Dean for Research in the College of Community Innovation and Education. This position will manage projects, initiatives, meetings and administrative tasks.

Responsibilities:

• Supports the successful planning, execution, monitoring, and closing of focused projects and events promoting academic and administrative success planning and implementation events throughout the year.

• Handles duties expeditiously and follows through on projects to successful completion.

• Follows and helps develop a standard operating procedure for projects, events, new initiatives, and meetings to ensure consistent and streamlined processes from year to year.

• Assists the scholarship manager with the scholarship cycles for UCF Foundation Scholarships. Tasks may include work in A2O database, marketing, scholarship reviews, and preparation through all scholarship cycles throughout the year.

• Supports the Associate Dean of Academic Affairs and the Associate Dean of Research/Innovation in the coordination and execution of standing meetings, internal and external.

• Organizes meetings with internal and external personnel, partners, and organizations.

• Assists with collecting and organizing data for the Associate Dean of Academic Affairs and initiates applicable research, inquiry, or investigation as authorized by the Associate Dean of Academic Affairs.

• Helps to maintain databases and summary tables to be used in the Academic Affairs Office, by the Research Administration Services Team, and CCIE.

• Assures accuracy of all items submitted for the Associate Dean of Academic Affairs and Associate Dean of Research and Innovation, as well as proper handling and follow-up of such items.

• Coordinates with unit leaders, faculty, administrative assistants to coordinate meetings, outgoing communication, space planning needs, and special projects to increase the professional effectiveness and efficiency of the supported senior management.

• Supports the research space on the main campus and DPAC.

• Maintains schedule, occupants, move in/move out, and IT needs.

• Assists in the preparation of annual reports, presentation materials, and special reports for the Office of Academic Affairs and Research Administration Services Team.

• Provides administrative support to the Associate Dean of Academic Affairs.

• Other duties as assigned.

Minimum Qualifications:

High School Diploma or Equivalent and 0+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• 1+ years professional office experience, preferably in support of executives or senior leadership.

• Proven ability to manage multiple projects and priorities simultaneously with accuracy and efficiency.

• Excellent written communication and grammar skills, with the ability to draft professional correspondence, reports, and presentation materials.

• Proficient in learning and using new platforms and databases (e.g., A2O scholarship system or similar tools), and in developing or maintaining standard operating procedures (SOPs).

• Self-starter with a go-getter attitude who takes initiative, solves problems independently, and requires minimal supervision.

Additional Application Materials Required:

In addition to the on-line application, candidates should upload a cover letter and a current resume.

UCF requires all applications and supporting documents be submitted electronically through the Human Resources employment opportunities website, https://www.ucf.edu/jobs/.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Veteran's Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.