Office Services Assistant

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves -

We are seeking a detail-oriented and customer-focused Office Services Assistant to serve as the primary point of contact for integrated facility management (IFM) and office services at our site. Must have knowledge of building systems and facilities to include: HVAC, plumbing, electrical. The ideal candidate should have billing experience and be able to perform accounting functions like coding invoices and working with a purchase order system.

They should also maintain a professional demeanor while managing multiple priorities and providing exceptional service to internal clients.

Your day to day:

• Serve as the primary point of contact for all IFM and office services at the site
• Assist with meeting and special event setup to support clients and/or hospitality teams
• Ensure coffee and pantry areas remain stocked and in good working condition
• Provide troubleshooting support for conference room booking systems and AV technology
• Coordinate onsite facility repair and maintenance activities
• Troubleshoot minor repairs and maintenance issues
• Respond to work orders using client's Service Now platform
• Support occupancy reporting initiatives
• Support client and JLL compliance programs at the site, including emergency response and implementation of client's building access protocol
• Communicate effectively as a liaison between client and management
• Maintain office supply inventory and ensure timely replenishment
• Oversee copy room equipment functionality and supply inventory
• Manage mailroom operations, including sorting and distributing mail and packages
• Support financial reporting through invoice coding and other tasks as needed

Sound like you? To apply you need:

• Minimum 2+ years of experience in facility or property administration
• Superior customer service skills and service-oriented mindset
• Ability to maintain professionalism consistently, especially in stressful situations
• Demonstrated ability to plan and manage work under time constraints
• Strong multitasking skills with ability to work effectively without direct supervision
• Excellent organizational skills and collaborative work style

Location:

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.