Senior HRIS/Payroll Specialist

Wunderlich-Malec Engineering (WM) is a 100% employee-owned ESOP and one of the largest and most well-established engineering companies in the United States. When you join WM you become part of a company that is:

• 100% employee-owned company with over 40+ years of industry history
• A Top 5 Systems Integrator Giant
• AN ENR Top 500 Firm

The Senior HRIS/Payroll Specialist will manage the payroll function on a semi-monthly basis and serve as liaison among the company, payroll vendor and state agencies as applicable. This person will effectively maintain data in the Human Resources Information System (HRIS) and ensure the system is structured, maintained and used accurately by all end-users. The HRIS Specialist is the subject matter expert with ownership of system performance, offering support to employees and management alike.

Responsibilities:

• Payroll administration including semi-monthly payroll
• Maintain employee profiles in payroll service and accounting systems
• Review, analyze and check payroll reports for accuracy and record necessary adjustments or corrections through journal entries or other established payroll procedures
• Ensures compliance with federal and state payroll tax laws
• Ensure accurate calculation, withholding, and timely remittance of federal, state, and local payroll taxes; coordinate quarterly and annual filings (e.g., Forms W-2, 941, state unemployment reports)
• Work directly with payroll vendor's tax management services and state tax agencies to resolve inquiries and reconcile discrepancies in tax filings or payments
• System management and liaison between HR and HRIS/payroll vendor to manage system implementations/upgrades/data reporting
• Maintenance of HRIS system and employee files including new hires, terminations, compensation, benefit enrollment, changes, transfers, leaves of absence and appraisal changes
• Gathers and interprets reports related to payroll processing, benefits reporting as well as custom reporting for other HR functions
• Prepares payroll journal entries and payroll reconciliation between G/L and outside payroll service reports. Review of quarterly payroll reports for accuracy and completeness
• Reconciliation as necessary between systems, i.e. payroll, accounting system, and benefit vendors invoicing. Reviews general ledger coding of invoices relating to employee benefits
• Preparation of monthly paid time off (PTO) accrual and reconciliation
• Completes requests including employment verifications, garnishments and duplicate W-2s
• General benefits reporting such as for health/dental, 401K, ESOP administration and auditing

Minimum Requirements:

Education

• Bachelor's degree in Human Resources, Business Administration, Accounting, Information Systems, or a related field preferred
• Professional certifications such as CPP or PHR a plus

Experience

• Minimum eight years of progressive experience in payroll administration and HRIS system management.
• Prior experience working with UKG/Ultipro
• Demonstrated experience with multi-state payroll administration
• Experience reconciling payroll tax filings and working with third-party tax service providers
• Experience in data entry, payroll, general accounting principles and knowledge of the general ledger and how it relates to other journals

Knowledge, Skills, and Abilities -

• Strong understanding of payroll laws, wage and hour regulations and data privacy standards
• Expert level proficiency in Excel (e.g. pivot tables, vlookup, ability to develop and maintain advanced excel reporting)
• Highest degree of professionalism, integrity & confidentially, demonstrated discretion in the handling of highly confidential information
• Strong knowledge of wage & hour, employment laws and familiarity with applicable state and federal regulations
• Strong communication skills across all organizational levels. Ability to train and educate.
• Strong ability to analyze data and organized into user-friendly reporting
• Strong commitment to service

Physical Demands of Position:

Ability to see, hear, listen, with use of dexterity in hands for clerical duties within the job. Ability to perform extensive computer work, being sedentary for extended periods.

Working Conditions:

Standard office environment: frequent use of personal computer, scanning, copy machines, and other office equipment.

*Job Descriptions are not exhaustive lists of all skills, responsibilities, or efforts associated with a job. They reflect principal job elements essential for performing the job and evaluating performance

Salary range is $80,000 to $90,000 annually depending on qualifications.