Administrative Intern

PRIME AE Group, Inc. (www.primeeng.com), a top 500 ENR-ranked multi-disciplined architectural and engineering firm with 22 offices in 9 States and over 500 employees throughout the Midwest, Mid-Atlantic, Southeast, and Northeast, is seeking an Administrative Intern to support our Architecture & Engineering teams in our Jacksonville office.

Company Overview:

PRIME AE is on the move and for almost two decades we've been delivering architecture, engineering, and construction management solutions for all the places we live, learn, laugh, and grow. We are adding capabilities, expanding into new geographies, and looking to work with exciting talent. Whether you are seeking new challenges, greater variety, or a better opportunity, we are on the lookout for professionals who enjoy being part of something bigger. It is a great time to come onboard with us!

Position Overview:

This role provides exposure to the daily operations of a dynamic consulting firm and offers hands-on experience assisting with project coordination, team communications, and administrative workflows in a design and technical environment.

Primary Responsibilities:

• Assists with managing project documentation, including file organization, version control, and submittal tracking.
• Supports the preparation of proposals, presentations, and reports for client meetings and internal use.
• Performs general office tasks such as data entry, scanning, filing, and scheduling.
• Helps maintain project calendars, coordinate meetings, and record action items.
• Collaborates with administrative staff, architects, and engineers to ensure smooth day-to-day operations.
• Maintains accuracy in formatting technical documents and ensuring brand consistency in templates and deliverables.
• Participates in process improvement initiatives and support special projects as needed.

Minimum Qualifications:

• Current student pursuing a degree in Business Administration, Architecture, Engineering, Construction Management, or a related field.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with Adobe Acrobat.
• Detail-oriented with the ability to manage multiple tasks and deadlines.
• Interest in the A&E industry and eagerness to learn project workflows and office procedures.
• Familiarity with A&E industry terminology or document standards preferred.
• Exposure to design or project management software (e.g., AutoCAD, Bluebeam, Revit, or Deltek) preferred.
• Previous internship or administrative experience in a professional services firm preferred.

PRIME AE Group is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

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