Posting Details
Posting Details
Posting Number |
S13561P |
Working Title |
Research Funding Administrator |
Department |
Warnell-Research |
About the University of Georgia |
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education
(https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education.
UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.
UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine. |
About the College/Unit/Department |
|
College/Unit/Department website |
|
Posting Type |
External |
Retirement Plan |
TRS or ORP |
Employment Type |
Employee |
Benefits Eligibility |
Benefits Eligible |
Full/Part time |
Full Time |
Work Schedule |
|
Additional Schedule Information |
M-F 8AM-5PM |
Advertised Salary |
Commensurate with Experience |
Posting Date |
05/13/2025 |
Open until filled |
Yes |
Closing Date |
|
Proposed Starting Date |
06/01/2025 |
Special Instructions to Applicants |
|
Location of Vacancy |
Athens Area |
EEO Policy Statement |
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (
hrweb@uga.edu). |
USG Core Values Statement |
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our
USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each
USG community member is responsible for demonstrating and upholding these standards. More details on the
USG Statement of Core Values and Code of Conduct are available in
USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally,
USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
https://www.usg.edu/policymanual/section6/C2653. |
Position Information
Classification Title |
Business Operations Professional |
FLSA |
Exempt |
FTE |
1.00 |
Minimum Qualifications |
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. |
Preferred Qualifications |
|
Position Summary |
This position primarily assists the Assistant Director of Finance and Operations in the Warnell School to ensure smooth functioning of the fiscal functions in the Warnell business office. This position serves as a bridge between faculty and staff and the business office to triage and resolve complex issues including but not limited to post-award grants accounting and management, setting up budgets for department sales and service accounts and track carry forward justifications, helping the Assistant Director of Finance with resolving budget errors, collecting preliminary information for budget planning and forecasting, set up and monitor
DSS and
VAR accounts. This position also provides supervision and training in UGA's procurement and grant management functions. There are about 330 active grants in our School with annual awards exceeding $15 million dollars in FY24. |
Knowledge, Skills, Abilities and/or Competencies |
- Considerable knowledge of accounting, budgeting, contracts and grants policies and procedures. Ability to audit and compile financial reports.
- Excellent organizational and communication skills.
- Extensive computer experience in Windows environment including spreadsheets, word-processing, e-mail, and the internet.
- Ability to demonstrate a high level of customer service attitude for serving a variety of clientele including faculty and staff, and external entities by developing and maintaining effective working relationship with everyone.
|
Physical Demands |
Long hours working at computer. |
Is driving a responsibility of this position? |
No |
Is this a Position of Trust? |
Yes |
Does this position have operation, access, or control of financial resources? |
Yes |
Does this position require a P-Card? |
No |
Is having a P-Card an essential function of this position? |
No |
Does this position have direct interaction or care of children under the age of 18 or direct patient care? |
No |
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) |
No |
Credit and P-Card policy |
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website. |
Background Investigation Policy |
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website. |
Duties/Responsibilities
Duties/Responsibilities |
Post Award Management-
- Serve as the first point of contact for all post award questions for restricted accounts.
- Work directly with Sponsored Programs Administration and funding agency to rectify any errors with restricted accounts; Verify that expenditures are within approved budget; Work with SPA and faculty to re-budget as needed.
- Create combo codes and speed types for the new projects, increments and extensions.
- Review contracts/budgets as they are awarded to make sure budgets and contract all match and are in line with what was proposed
- Obtain Final Progress Report for PI at accounts end
- Send monthly account reports for project balances and identify and resolve any overdrafts
- Send account ending reminders to faculty; Prepare project finals and close accounts.
|
Percentage of time |
45 |
Duties/Responsibilities |
Payroll corrections-
- Identify payroll charges to be corrected on the projects and work closely with the payroll managers for corrections, funding changes; submit payroll certifications for all projects
- Process and track cost share for all applicable projects including capacity funding projects like McIntyre Stennis and RREA
- Track faculty effort on projects, ensuring that they have dedicated the correct amount of time (funds) for the time period of the projects.
|
Percentage of time |
15 |
Duties/Responsibilities |
- Proactively work with the fiscal team and faculty to resolve any transactional budget errors related to vouchers, expense requests, and payroll.
- Prepare, advise and approve UGAmart carts and check if the items ordered are as per the project budget
- Monitor the revenue and expense budgets for all DSS and Various accounts
- Submit Budget Journals on a monthly basis to match budgets with revenues and move budgets between personnel and non-personnel categories
- Review carry forward DSS amounts at the end of the fiscal year and collect faculty justifications for the carry forward amounts.
|
Percentage of time |
15 |
Duties/Responsibilities |
Budget Development-
- Work with faculty for research and school funded staff positions to set up payroll for the next fiscal year during budget development in the new Anaplan system.
|
Percentage of time |
10 |
Duties/Responsibilities |
Supervision/Oversight-
- Supervise Administrative Specialist II position and advise and approve subaward payments, AP JV's and GL journals submitted for project charge corrections, project memo submissions
- Serve as a back up for Visa application process and submission for the School
- Serve as back up for UGAmart submissions and Assistant Director responsibilities.
|
Percentage of time |
10 |
Duties/Responsibilities |
Other duties as assigned |
Percentage of time |
5 |
|