Office Administrator

IPS is seeking dedicated Office and Administrative staff to be the backbone of our innovative team. At IPS, we know that great ideas and groundbreaking projects rely on exceptional support behind the scenes. Your professional growth and development are our priority, so your opportunities here are unlimited. We care for our team members, offering a comprehensive benefits package, work-life balance, and job stability. If you thrive in a fast-paced environment where you will be recognized and appreciated, you would be a great fit at IPS.

Responsibilities & Expectations:

This position will provide administrative support by generating documents, presentations, and spreadsheets as necessary.

• Maintain operational review folders, organization charts, distribution lists and employee directories
• Greet, direct and coordinate IPS site requirements with customers, contractors and third-party vendors
• Answer and transfer incoming facility calls
• Manage Conference Room schedule with internal and external parties utilizing multiple calendars
• Coordinate onsite and offsite business meetings and special events (may include: hotel/conference room reservations, lodging, transportation, sending out meeting requests, creating agendas, ordering food for meals and breaks)
• Update and publish various metrics, i.e. dashboards
• Collaborate with the accounting department team, at month-end, quarter-end and year-end to assist with various analyses and/or reports
• Collaborates closely with the coordinators of HSE, quality and operations
• Report to and assist the Area General Manager as well as Sales Manager and Director with day-to-day operations
• Support the sales team with planning, logistics, and administrative duties
• Be responsible for ordering supplies and timely processing of purchasing card transactions and expense reports in accordance with established policy guidelines
• Perform special assignments and other duties as necessary

Qualifications and Competencies:

• High school diploma or GED required; associate or 4-year degree preferred
• 2-5 years of office administration or office management experience
• Excellent computer skills including knowledge of Microsoft Office (Excel, Word and Outlook) required
• Ability to work under pressure, manage multiple priorities and meet deadlines
• Excellent problem solving and analytical skills
• Excellent interpersonal, teamwork and customer service skills, Demonstrate effective written and oral communication skills
• NetSuite experienced preferred but not required

You'll thrive at IPS if you...

* Lead with integrity and prioritize safety. You demonstrate high standards and commit to a safe, ethical workplace.
* Value teamwork and accountability. You work well with others, take responsibility, serve others, and deliver on your commitments.
* Focus on the customer. You are dedicated to providing an unmatched customer experience and exceeding expectations.
* Have an entrepreneurial spirit. You're proactive, innovative, and thrive in a fast-paced environment.
* Communicate effectively and with purpose. You keep everyone informed with clear, concise communication.
* Stay curious and love to learn. You continuously seek new knowledge and grow personally and professionally.

Who We Are:

At Integrated Power Services (IPS), we're committed to empowering you to make a meaningful impact. As the industry's leading and fastest-growing service provider, IPS offers single-source electromechanical and power management solutions to enhance the reliability of critical infrastructure across North America and the United Kingdom. We serve over 30,000 essential customer locations, from renewable energy pioneers to hospitals, manufacturers, and municipalities, helping them avoid costly downtime and ensure mission-critical operations.

When you join IPS, you're joining a team that's revolutionizing equipment and process reliability across diverse sectors, from power generation to petrochemicals, and beyond. You'll learn from industry experts, grow alongside a talented workforce, and be part of a company that is built on the Shared Values of Safety, Integrity, Teamwork, Accountability, Customer Focus, and Entrepreneurial Spirit.

Benefits:

• Paid Time Off (PTO)
• 401k Employer Match
• Bonus Incentives
• Tuition Reimbursement Program
• Medical, Dental and Vision plans
• Employee Assistance Program (EAP)
• And more!

IPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.

Any offer of employment is contingent upon the successful completion of a background and driving record investigation. As a federal contractor, our company is committed to maintaining a safe and drug-free workplace. Candidates for this position are required to complete a pre-employment drug screen successfully. The drug screening process will include testing for substances that may impair one's ability to perform the job safely and effectively.

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