Executive Coordinator

F_TEP-Campus Employees

Temporary Employment

84710BR

Job Summary

The anticipated duration of this temporary assignment is approximately 6 months.

The University of California, San Francisco (UCSF) implements California's Child Youth Behavioral Health Initiative (CYBHI) Behavioral Health (BH) Consult Program, a key element of the state's Master Plan for Kids' Mental Health. The BH Consult Program aims to advance health equity by expanding access to quality, evidence-based, and culturally responsive mental and behavioral health care for all California children and youth (ages 0-25).

Housed within the UCSF Department of Psychiatry and Behavioral Sciences, the Cal-MAP Program is seeking an Executive Coordinator (EC) to join our team and support program operations.

Key Responsibilities:

Satellite & Event Coordination:

• Coordinate logistics for satellite sites, conferences, and events (both virtual and in-person).
• Organize meetings, trainings, and activities, including preparing agendas, assembling materials, and tracking attendance.

Content & Communications:

• Draft and distribute email communications; maintain mailing lists and communication schedules.
• Manage the main email inbox and telephone lines, efficiently triaging and routing inquiries.

Meeting Management & Documentation:

• Schedule meetings for program leads; prepare meeting agendas and record detailed minutes.
• Track action items, edits, and follow-ups; distribute updates to stakeholders promptly.

Administrative Operations:

• Support executive office operations, including supply management and equipment maintenance.
• Design and implement systems to streamline project management and improve overall operational efficiency.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Required Qualifications

• Proven experience in administrative coordination, executive support, or event planning.
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities with a high level of discretion and attention to detail.
• Proficiency with office software and tools (e.g., Microsoft Office Suite, Smartsheet, email platforms, and scheduling software).

Preferred Qualifications

N/A

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Organization

TEP

Job Code and Payroll Title

004702 EXEC AST 3 CX

Job Category

Administrative Support, Temporary Employment

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Temporary Employment

Percentage

100%

Location

San Francisco, CA

Campus

Dogpatch (SF)

Work Style

Fully On-Site

Shift

Days

Shift Length

8 Hours