Position Summary The Administrative Assistant will work with members supporting the GIC Afloat contract in ensuring compliance with DoD and Intelligence Community Security Directives. This is a full-time position based out of the M.C. Dean Chesapeake, Virginia office. There is potential for the position to evolve and have some degree of workplace flexibility. Daily duties and responsibilities will be:
- Prepare visit authorization requests
- Initiating, reviewing, and processing Personnel Security Clearances and Periodic Reinvestigations for the DoD
- DISS administrative functions - submit visit authorization, incident reports, in-process, indoctrinate, debrief, out-process employees, submitted CSR's, and generating reports
- Submit access requests for surface ships in the United States and abroad
- Submit access requests for private shipyards in the United States
- Process Common Access Card (CAC), DBIDS, and other badge requests
- Communicate status updates to Project Leaders and other individuals within organization
- Perform security briefings/debriefings (SF 312, NATO, new employees and employee terminations etc.)
- Manage document control database (SIMS) for incoming and outgoing classified material. Ensure all classified material is properly accounted for, controlled, transmitted, transported, packaged, safeguarded, and destroyed in accordance with the NISPOM and contractual requirements
- Assist employees with completing forms and training required to travel abroad
- Submit official foreign travel clearance requests via the Aircraft and Personnel Automated Clearance System (APACS) and the Synchronized Predeployment and Operational Tracker - Enterprise Suite (SPOT)
- Other duties as assigned including Change Order Notification (CORN) submissions
- Document/Article management
Position / Candidate Requirements
- Clearance Requirements: Must be eligible to obtain a secret clearance
- Education and Progressive Experience
- High School or GED and a year of the following experience
- Requires absolute discretion, demonstrated judgement, problem resolution skills, and a background of working in a multidisciplinary team environment
- Ability to work in a team environment. Must be a team player
- Must work with a sense of urgency, integrity, and ethics
- Must be flexible - adapt to changes in the work environment and maintain a professional demeanor
- Strong oral, written, and presentation skills and the ability to relay technical information to others
- Demonstrated time management and organization skills to meet deadlines and quality objectives
- Experience in MS Excel, Word and PowerPoint Skills is a plus
- Work and Travel Requirements:
- Will be required to work at our Chesapeake, VA location. There is potential for the position to evolve and have some degree of workplace flexibility
- Local Northern Virginia Travel or San Diego, CA for corporate visits and training requirements
Desired Position / Candidate Requirements:
- High school diploma or GED and one year relevant experience
Abilities:
- Exposure to computer screens for an extended period of time
- Sitting for extended periods of time
- Reach by extending hands or arms in any direction
- Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard
- Listen to and understand information and ideas presented through spoken words and sentences
- Communicate information and ideas in speaking so others will understand
- Read and understand information and ideas presented in writing
- Apply general rules to specific problems to produce answers that make sense
- Identify and understand the speech of another person
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M.C. Dean
Oct 05, 2025 