Event Planning Assistant

Cooley is seeking an Event Planning Assistant to join the Marketing & Business Development team.

Position summary: The Event Planning Assistant will support the events team with the organization and execution of all client-related, firm-hosted events and seminars, sponsorship opportunities and attorney speaking engagements. This role will focus on working within the event-related marketing systems and provide on the ground event support to assigned office(s). Specific duties include, but are not limited to, the following:

Position responsibilities:

• Assist with activities related to firm-hosted events, firm sponsorships and attorney speaking opportunities. More specifically:
  • Work with full events team and other key constituents on event communications including invitations, announcements, website postings and event follow-up messages
  • Work closely with colleagues in other departments (catering, office services, technology, receptionists, etc.) to coordinate on-site event logistics
  • Assist the events team with mailing list creation, mailing list additions and contact updates in Salesforce
  • Assist with Cooley store maintenance to include oversight of inventory levels, order approval, new product sourcing and invoice tracking
  • On-site set-up and attendance for assigned office events
  • Invoice submission, tracking and documentation for all event related expenses
  • Maintain approved event vendors list in Salesforce
• Assist with event team operations.
  • Create and coordinate monthly events report
  • Proofread all event campaigns in Salesforce for CooleyNet event calendar
  • Manage event team iPad registration supplies and shipping coordination
  • Research and update contact information in Salesforce using Pardot bounce reports
  • Leverage event ticketing software to facilitate internal and external distribution
• All other duties, as assigned or required

Skills and experience:

Required:

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Available to work overtime, as required
• Following training, exhibit proficiency in firm marketing systems software (e.g., CRM tool proficiency) and other Cooley applications

Preferred:

• Bachelor's degree in business, communication, marketing, or related field
• Experience in events or marketing-related field
• Experience in a professional services environment

Competencies:

• Self-starter able to work in a demanding, project-based environment
• Ability to work with some direct supervision in a highly collaborative environment
• Ability to multi-task, problem solve, work well under pressure and coordinate sophisticated marketing programs with good results
• Ability to consistently meet deadlines
• Proactive and flexible as to style; works well under pressure in a fast-paced work environment; must be able to interact with various personalities and communication styles at all levels inside and outside of the Firm
• Strong analytic and research skills
• Detail oriented
• Ability to master the use of marketing systems and to train others on these systems
• Strong ability to function well as a team member and facilitator.
• Exhibit high energy and genuine enthusiasm for law firm marketing activities and goals
• Excellent communication skills both written and verbal
• Comprehensive and accurate notetaking
• Ability to develop professional relationships with department members, attorneys and firm staff
• Reliable, responsive and punctual

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $27.00 - $33.00 ($56,160.00 - $68,640.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.