Seasonal Administrative Assistant - Costa Mesa, CA

**Details: **

Title: Seasonal Administrative Assistant

Location: Costa Mesa, CA
Rate: $24/hour
Schedule: Part-time from April to the first week of September
Hours: Monday to Friday, 20 hours per week.
Please note that on days when job fairs are held, the administrator will need to stay longer until the event is complete.

The Administrative Assistant provides administrative support to the management team. The Administrative Assistant greets and creates a welcoming atmosphere for our employees, customers and clients by proving excellent service, answering all inbound calls, helping to resolve inquiries, complaints, etc. in a positive manner.

Principal Job Duties:

- Answer telephone calls promptly and provide excellent customer service for clients, customers, employees, applicants, and managers.
- Maintain office supply inventories and process orders as needed.
- Ensure that the front desk is attended and phones are answered at all times during office hours.
- Open and distribute mail on a daily basis.
- Manage the supply of office equipment, machines, or properties to the office.
- Schedules meetings for management staff as needed.
- Manages and maintains the conference room schedule.
- Coordinates the repair and service of office equipment.
- Prepares correspondence, reports, memorandums, certificates, permits, and other materials from copy, rough drafts, and other sources.
- Receives, distributes, and organizes incoming and outgoing correspondence and files.
- Establishes and maintains filing systems.
- Other related duties as assigned.
- Manages the expense reports for upper Management.

Requirements:

Education:

- High school diploma or GED required.
- Bachelor's Degree or equivalent work experience is preferred.

Experience:

- 2+ years in an administrative support role is required.
- Data entry experience is required.
- Parking industry experience is preferred but not required.
- Knowledge of Excel, Word, Power Point and General Microsoft Office Applications.

Skills:

- Ability to communicate professionally and effectively.
- Excellent phone, interpersonal, and organizational skills.
- Ability to speak, read, and comprehend the English language.
- Bi-lingual abilities are preferred but not required.
- Must be open to feedback, differing opinions and other points of view.
- Demonstrates a sense of urgency and timeliness.
- Demonstrate the ability to seek improvement.
- Excellent teambuilding and interpersonal skills.

Physical Demands:

Ability to lift, push and pull at least 10 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential duties/functions.

FLSA Status: Non-Exempt

LAZ Parking is an equal opportunity employer. In all our employment practices, including hiring, we are firmly committed to equal opportunity without regard to race, religion, color, sex, age, national origin, citizenship, disability or any other basis of discrimination prohibited by applicable local, state, or federal law. No question in our application process is used for the process of limiting or excluding any applicant's consideration for employment on such grounds.