Academic Program Coordinator II

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Established in 1990, the Ivan Allen College of Liberal Arts is a pioneer of liberal arts education and research at the nexus of the technical and human sciences. The academic programs are internationally acclaimed as models for liberal arts education in a technological age. Founded with the principles of its namesake, former Atlanta Mayor Ivan Allen Jr., the College of Liberal Arts believes in the power of transformative urban leadership that is rooted in courage, compassion, and human and social justice. The Ivan Allen College of Liberal Arts exemplifies Mayor Allen's legacy through its cross-disciplinary teaching, research, and service. In a research-intensive environment, Ivan Allen College of Liberal Arts faculty and students examine a wide range of social and humanistic issues, defining their impact on society, culture, and policy, and exploring solutions in the public interest.

The Ivan Allen College of Liberal Arts is composed of Georgia Tech's ROTC units and six schools: Economics; History and Sociology; Literature, Media, and Communication; Modern Languages; Public Policy; and the Sam Nunn School of International Affairs.

About the Writing and Communication Program at the Georgia Institute of Technology

A unit of the School of Literature, Media, and Communication (LMC), WCP teaches over 6,000 students a year in first-year composition, business/technical communication, research writing, and learning support. Committed to excellent teaching and faculty professional development, WCP is the winner of multiple awards in 2020, 2021 and 2022.

Provide administrative and logistical support to assigned degreed and/or non-degreed academic program offerings of an Institute college or school. Facilitate the various actions required to successfully offer and conduct academic programs. These actions may range from student recruitment to course evaluation. Program assignments are generally considered to be complex or advanced in content and objective. This position will interact on a consistent basis with: faculty members, prospects, students, vendors. This position typically will advise and counsel: prospects, students, vendors. This position will supervise: NA

Job Duty 1 - Coordinate the application process through response to prospect inquires, scheduling interviews, maintaining applicant records, etc.
Job Duty 2 - Oversee student recruitment/program promotional event preparation.
Job Duty 3 - Serve as primary point of contact for students and prospective students regarding assigned program offerings.
Job Duty 4 - Coordinate preparations for conducting courses which may include classroom or facilities scheduling and preparation, ordering and distributing course materials, etc.
Job Duty 5 - Prepare and update course schedules.
Job Duty 6 - Develop and administer program budget.
Job Duty 7 - Distribute and collect course evaluations; summarize and prepare reports.
Job Duty 8 - May maintain websites promoting program offerings.
Job Duty 9 - Perform other duties as assigned

Educational Requirements
Bachelor's Degree in Academic Affairs, Business Management, Education or related field or equivalent combination of education and experience

Required Experience
Four to five years of job related experience

Additional Preferred Qualifications
Knowledge of and ability in website maintenance is a preferred job skill

$24.04 per hour - $28.85 per hour ($60,000 per year)

Location: Atlanta, GA

Interested applicants should attach a cover letter, resume, and a list of three (3) references

SKILLS
This job requires knowledge and skills related to educational program administration; customer service, oral and written communications; organization; multi-tasking; maintaining accounting records; and, use of basic and specialized computer applications.

Applicants are encouraged to apply by May 1, 2025 for optimal consideration; however, the search will continue until the position is filled.

Questions about the position may be directed to Mitzi Williams, Director of HR, mwilliams637@gatech.edu

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Additional job responsibilities include:

• Coordinate the application process through response to prospect inquired, scheduling interviews, maintaining applicant records, etc
• Oversee student recruitment/program promotional event preparation
  • Staff CC table at FASET and other orientation/outreach events
  • Coordinate the procurement of branded marketing materials
• Serve as primary point of context for students and prospective students regarding assigned program offerings
  • Oversee WCP Registration Support email address and CC inbox
  • Inform students about program/course policies related to registration and overloads
  • Work with students and instructors to answer registration-related questions
  • Collect and post course descriptions
  • Serve as point of contact related to course descriptions
• Coordinate preparations for conducting courses which may include classroom or facilities scheduling and preparation, ordering and distributing course materials, etc
  • Serve as point of contact for classroom support in the Hall Building
  • Serve as point of contact for classroom-related questions
  • Work with instructors who request changing classrooms
  • Communicate scheduling information (sections and seats available) to other units and advisors
  • Collect course syllabi
• Prepare and update course schedules
  • Review and update schedule preference form
  • Collect info via schedule preference form
  • Create semester schedule and assign instructors
  • Generate and archive enrollment reports
  • Review enrollment according to given limits (i.e., sections under 10)
  • Oversee registration, moving up course caps as needed to ensure even distribution of students and communicate with course partners in Computing and Scheller about shared courses
  • Identify times for postdoctoral seminars
• Develop and administer immediate program budget
• Distribute and collect course evaluations: summarize and prepare reports
  • Generate course evaluation reports
  • Serve as point of contact for instructors re: course evaluations
• Maintain websites promoting program offerings
  • Maintain / update the CC website and WCP websites, including main website, BF Handbook, and Common Policies
  • Maintain /update CC and WCP digital signage to promote program offerings and events

Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening