Program Associate, Educational Meetings

American Society of Clinical Oncology
life insurance, flexible benefit account, paid holidays, 401(k)
United States, Virginia, Alexandria
2318 Mill Road (Show on map)
Apr 03, 2025
Are you interested in making a world of difference in cancer care? Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research, education, and promotion of the highest quality care. Who we are: ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, and commits to quality. Our culture, ASCO Works - Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance. ASCO offers competitive salaries, an excellent benefits package, and opportunities to participate in professional development programs. To learn what it's like to work at ASCO, click here. Who we are looking for: ASCO is in search of a highly-motivated and enthusiastic Program Associate to join the Education department. The successful hire will be responsible for providing programmatic and administrative support to ASCO Annual Meeting committees in the planning, design, development, implementation, evaluation, and facilitation of the ASCO Annual Meeting; and support department initiatives. If you are looking for an exciting opportunity to utilize your administrative, planning, and logistical skills while collaborating within a team environment to support medical professionals, then we want to hear from you! This position is hybrid with a primary location in Alexandria, VA. We anticipate the hire to be onsite approximately 2 days per week. Responsibilities Support Annual Meeting committees in the development of planning calls, online abstract grading, committee materials, and presentation files Collaborate with committee members and Annual Meeting colleagues on all aspects of the Annual Meeting Education and Scientific Program Committees' planning processes, including coordination of committee meetings, scheduling and supporting planning conference calls, and preparing correspondence and invitations Provide first-tier customer service support for Annual Meeting by overseeing phone and e-mail accounts Provide support for databases, websites, meeting applications, and online tools in a timely manner Assist with the development of program planning and onsite meeting goals, agendas, and logistics and provide onsite staff support in Faculty and Presenter Registration office and Poster Desk at Annual Meeting and other meetings as requested Required Education and Experience Bachelor's degree or equivalent training and/or related work experience 1 years of related administrative support experience Proficiency with Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) Preferred Education and Experience Nonprofit and/or healthcare experience Competencies Openness to embracing and learning new technology Strong communication skills, including written, with ability to clearly convey and receive information Strong customer service skills in a professional setting Strong interpersonal skills with ability to bring positivity and enthusiasm Strong organization skills with high attention to detail and sound judgment Self-managed with proven skills to use initiative and time management skills to prioritize work and deliver results Professional demeanor and presence including the ability to handle confidential information ADA/Physical Requirements Extended periods seated or standing at a desk High use of computer and other office technology equipment Travel 6-10 days/yr Generous Benefits Package: Hybrid Work Environment Open Leave Policy Paid Family Leave 13 Paid Holidays per Calendar Year Staff Appreciation Days 401(k): 7.5% Employer Contribution Medical/Dental/Vision Employee Assistance Program Fertility and Family Forming Healthcare Concierge Flexible Spending Account(s) Healthcare Savings Account Disability and Life Insurance The American Society of Clinical Oncology (ASCO) is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.