Didactics/ Vice Chair Assistant

The Didactics/Vice Chair Assistant provides high-level support to the Vice Chair for Education/ Assistant Designated Institutional Official by proactively organizing and leading activities, tracking progress, and ensuring seamless communication. You will coordinate all aspects of residency and medical student didactic lectures, workshops, activities and simulation sessions. Additionally, you will also provide administrative support and coverage to the residency program, Education Office, and program directors as needed.

Salary Range: $29.42 - $42.14/Hourly

Required:

• Basic data analysis and reporting skills.
  Ability to generate computer reports, checking for errors, correcting and
  submitting accurate reports. Skills include entering, maintaining, extracting,
  and analyzing data in electronic systems.
• Skill in planning and
  organizing complex materials and information efficiently, skill in prioritizing assignments to complete work in
  a timely manner when there are changes in workload, changes in assignments,
  pressures of deadlines, competitive requirements and heavy workload.
• Demonstrated interpersonal skills and ability to develop working relationships within department and with learners.
• Excellent organizational skills, analytical, and
  demonstrated attention to detail. Ability to work reliably with complex faculty
  calendars / schedules in a well organized and detail oriented fashion.
• Demonstrated writing skills to compose logical,
  detailed, comprehensive, and grammatically correct correspondence, procedures,
  and reports.
• Ability to work
  effectively and accurately with frequent interruptions and changing priorities.
• Ability to communicate effectively with Faculty
  and Trainees at all levels to provide guidance to basic policies and
  procedures, answer inquiries, and obtain information.
• Ability to function
  effectively as a team member, establish and
  maintain cooperative, professional, courteous, and collaborative working
  relationships with all departmental personnel, University representatives,
  Faculty and Trainees at all levels.
• Ability to work independently and follow through
  on assignments with minimal direction.
• Ability to work effectively with multiple supervisors.
• Ability to develop
  and provide resource information with respect to learners' training programs.
• Ability to handle confidential information with
  discretion and by exercising good judgment.
• Ability to work occasionally after or before
  regular hours and on weekends to accommodate programs' need.
• Excellent skill in
  coordinating meetings, lectures, dinners, etc.
• Ability to prepare supply orders and
  payment/reimbursements requests on a timely basis.
• Demonstrated skill in operating various computer
  hardware, printers, and scanners.
• Demonstrated knowledge and proficiency in word
  processing, spreadsheets, and databases (Microsoft Word, Excel, PowerPoint and
  Access) to prepare correspondences and reports.
• Ability to proctor exams.
• Knowledge of School of Medicine course policies
  and procedures.
• Knowledge of
  University personnel policies and procedures.

Preferred:

• Previous experience with working with Graduate
  Medical Education.
• 1-3 years of program management and/ or
  administrative support.
• Ability to understand and utilize medical
  terminology.
• Demonstrated knowledge of ERAS, ACGME, MedHub,
  QGenda, and other programs utilized by the residency/fellowship.