Project Coordinator

Job Purpose:

The Project Coordinator is responsible for managing hardware and software solution installation projects to achieve customer requirements and meet deadlines. The Project Coordinator will work closely with the Project Manager to create comprehensive action plans according to the Statement of Work to successfully complete projects.

Responsibilities:

• Lead project meetings, take and distribute meeting notes, identify and track action items, and schedule engineers and other internal/external resources.
• Develop and monitor project plans, schedules, and resources.
• Review Statement of Work and Sales Order documentation to understand project objectives.
• Review and consolidate project-related paperwork, ensuring all documentation is present and stored properly for future reference.
• Identify, track, monitor, and communicate project-related risks, issues, and scope changes that arise during project implementations.
• Use Monday.com to log and track project activities, action items, schedules, and project status.
• Communicate with stakeholders throughout the project lifecycle to maintain visibility and keep the project moving forward.
• Work with Project Manager to prioritize tasks and ensure successful outcomes.
• Work with adjacent teams to co-coordinate hardware/software installation in an existing Output Management environment. This includes gathering information, identifying needs, scheduling engineer resources, and setting expectations for hardware device additions and refreshes.
• Communicate completed deliverables to ensure invoicing is processed in a timely manner
• Miscellaneous job duties as assigned.

Requirements:

• Bachelor's degree, PMI certification, or 4 years equivalent experience.
• Knowledge of computer software and hardware devices.
• Proficient in Project Management Applications.
• Proficient with MS Office (Outlook, Word, Excel).
• Excellent organization and communication skills.
• Strong customer interaction skills.
• Ability to manage changing priorities.

Working Conditions:

• Work is normally performed in a typical interior/office work environment
• No or very limited exposure to physical risk