Medical Affairs Project Manager Associate Director (Hybrid)

Job Description

General Summary:

The Project Management Associate Director will be responsible for the integration, creation and execution of multiple complex departmental development plans within Medical Affairs. By partnering closely with Project Leaders and cross-functional Project Team members, the incumbent develops and maintains fully integrated project plans to ensure that deliverables are successfully executed, are in accordance with project objectives, and are within budget. Incumbent will interact with a large number of internal cross-functional teams. The role demands a flexible and proactive individual with a strategic mindset and sound judgement to support these diverse needs. The incumbent is also responsible for comprehensive communication, including status reporting, risk management and escalation of issues to cross-functional stakeholders and Senior Management. Responsibilities include working on departmental organizational projects, creating tools and processes to further streamline and enhance project management flow. The incumbent is held accountable for project development and timelines and serves a resource for other team members and Vertex departments.

Key Duties and Responsibilities:

• Operationally supports the Medical Affairs team in development, implementation, and progress tracking of Integrated Medical Strategy Plans; tracks progress and KPIs
• Facilitate the review of plans and projects through governance committees and ensure appropriate follow-through to achieve approved program/project objectives
• Independently leads teams for multiple, complex projects
• Develops plans, budgets, goals, and logistics for projects, gaining cooperation and consensus
• May serve as Project Leader for multiple complex projects involving interaction with cross-functional teams
• Regularly interacts with functional areas beyond own department
• Conducts complex scenario planning to proactively provide analysis and recommendations on alternative plans, along with the associated assumptions and risks
• Effectively summarizes key information such as program progress, timeline updates, and risk/opportunity assessments for periodic presentations to management
• Proactively provides key project issues and status to senior management to ensure alignment
• Compiles succinct reports and prepare minutes for select internal meetings; methodically tracks all action items, and finds new ways to stay abreast of these multi-dimensional tasks
• Maintain frequent communication with the network of cross-functional internal and external stakeholders so that all parties are aware of current program status, issues, contingencies, and milestones
• Contributes to the best practices of project management to support the continued success and evolution of the department. Responsible for identifying opportunities to drive process improvements and work cross-functionally to improve ways of working
• Coordinates the tools used within the department
• May mentor junior project managers in department

Knowledge and Skills:

• Highly skilled at enabling goals of projects and effectively moving projects forward

• Proficient in Project Management tools (Smartsheet, MS Project or equivalent)
• Specialized, in-depth knowledge of development project planning and possesses comprehensive knowledge in multiple program areas

• Significant experience in managing complex project teams and personnel; highly skilled at coaching and mentoring other professionals, maintaining procedural and ethical standards and cultivating healthy team morale

• Highly effective communicator (verbal and written) within all levels of the department and cross functionally throughout the organization; communicates complex ideas across project boundaries, gaining alignment and persuading others to take action or adopt a different point of view

• Able to manage a large portfolio of complex projects effectively, ensuring alignment with corporate goals

Education and Experience:

• Typically requires a Bachelor's degree
• Typically requires 8 years of work experience, or the equivalent combination of education and experience, in project management preferably within Medical Affairs, Clinical Development, or within the pharmaceutical industry

Pay Range:

Disclosure Statement:

Flex Designation:

Flex Eligibility Status:

In this Hybrid-Eligible role, you can choose to be designated as:
1. Hybrid: work remotely up to two days per week; or select
2. On-Site: work five days per week on-site with ad hoc flexibility.

Note: The Flex status for this position is subject to Vertex's Policy on Flex @ Vertex Program and may be changed at any time.

Company Information

Vertex is a global biotechnology company that invests in scientific innovation.

Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at ApplicationAssistance@vrtx.com