Talent Acquisition Assistant

The Talent Acquisition Assistant supports the Talent Acquisition Director and team with overall departmental support. The ideal candidate will provide essential support in various areas, including job fairs, supply management, event coordination, and special projects. This role offers an excellent opportunity to contribute to the success of our recruitment efforts and gain valuable experience in a dynamic and fast-paced environment.

Duties of the Talent Acquisition Assistant may include but are not limited to:

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   Job Fair Assistance:

   
   

• Assist in planning and organizing job fairs, including venue selection, registration, and promotional materials.
• Coordinate logistics for team attendance at job fairs, including travel arrangements, booth setup, and staffing schedules.
• Provide on-site support during job fairs to ensure smooth operations and positive candidate experiences.

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   Supply Management:

   
   

• Maintain inventory of recruitment materials and office supplies, ensuring adequate stock levels.
• Place orders for supplies as needed to ensure timely delivery and cost-effectiveness.
• Monitor budget allocations for recruitment-related expenses and provide regular updates to the team.

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   Event Management:

   
   

• Assist in planning and executing various recruitment events, such as open houses, networking sessions, and campus visits.
• Coordinate event logistics, including venue booking, catering, audiovisual setup, and guest accommodations.
• Collaborate with internal stakeholders and external partners to ensure events are well-coordinated and aligned with organizational goals.
• Partner with the University Relations team on any assistance needed for events.

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   Special Projects:

   
   

• Support the Talent Acquisition team on special projects, such as process improvements, diversity initiatives, and employer branding campaigns.
• Flexibility to take on ad hoc tasks and responsibilities as needed to support the Director and team's objectives.
• Support large scale projects such as Intern Onboarding, Resident Onboarding, and events.

Qualifications

Required:

• Bachelor's degree and 6 months experience in a human resources administrative support role.
• Ability to manage multiple priorities and tasks and work in a fast-paced environment.
• Demonstrated proficiency with computer software, including Microsoft Office applications, Word, PowerPoint, Advanced Excel, Microsoft Outlook.
• Ability to work collaboratively and independently.
• Must be a team player who can work in a fast paced environment.
• Strong written and verbal communication skills.

Preferred:

• Familiarity with PeopleSoft, Taleo and/or other HR Information Systems.
• Experience in a Healthcare or Hospital System Human Resources.

Special Notes: Resume/CV should be included with the online application.

** This position will be onsite at Stony Brook University Hospital, a minimum of 2 days a week or more depending on event management.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination.

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

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Visit our WHY WORK HERE page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as - $43,000 - $52,000 Base.

In addition, all UUP positions have an additional $3,087 for location,

The above salary range (or hiring range) represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and state pension that add to your bottom line.