Research Administrator - 134673

The UCSD Department of Obstetrics, Gynecology and Reproductive Sciences is composed of 78 Clinical and Research Faculty, Clinical Fellows, Residents, Project Scientists, and Postdoctoral Scholars. The department is composed of 7 divisions: Obstetrics and Gynecology, Maternal-Fetal Medicine, Gynecologic Oncology, Reproductive Endocrinology and Infertility, Hospitalist, Complex Family Planning and Urogynecologic and Reconstructive Surgery. The department is currently ranked 5th in the nation in NIH funding among OB/GYN departments.

Under the supervision of the Research Administrator Supervisor, the Research Administrator 1 will assist with and be responsible for providing comprehensive financial analysis and fiscal management in both pre and post-award sponsored projects administration for multiple divisions in the Department of Obstetrics, Gynecology and Reproductive Sciences, with approximately $4-6 million in annual sponsored project funding sources and 30-40 proposals per year. Each division's financial management involves multiple PI's and funding sources (federal, state, private grants including contracts, gifts, clinical trials, subawards, fellowships, service agreements, and UC Foundation funds). The incumbent will work with numerous funding agencies including, but not limited to NIH, DOD, AHA, ADA, CIRM, JDRF, and other various state, county, private and industry sponsors. The incumbent will progress to independently work with multiple international and domestic institutions as well as a variety of central offices such as OCGA, OCTA, HSSPPO, SPF, HHR, ARC, etc.

In coordination with the Finance team, the incumbent will be responsible for enforcing procedures and utilizing a variety of intricate internal reporting systems and tools for forecasting short- and long-term financial planning, identifying problem areas, formulating creative and alternative solutions and making recommendations for a wide variety of financial and administrative issues related to Research Administration.

Develops and / or oversees research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Follows institutional procedures and practices when analyzing or reviewing financial information or reports. The incumbent will also be responsible for management of all pre and post award functions of their assigned research portfolio, including processing salary cost transfers, cost transfers, Financial Journals and close out procedures. The incumbent will research and assess internal control process management needs for research funds.

• Four years of related experience, education/training, OR a Bachelor's degree in related area.

• Ability to learn and develop understanding of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.

• Ability to learn and develop understanding of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

• Ability to thrive in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests. Detail oriented.

• Ability to perform routine financial analysis and reporting.

• Proficiency working with computer and information management systems.

• Organization and communication skills and customer service focus.

• Skill to communicate professionally and effectively with a diverse population of all levels of organization in person, over the telephone, and in writing. Ability to use diplomacy, tact, and discretion in all interactions.

• Capable of analyzing financial issues, recognize potential problems, identify creative and alternative solutions and make recommendations. Ability to analyze and prepare budgets, identify spending patterns and project future expenditures based on available data.

• Ability to work independently. Ability to independently gather information, follow up on projects, and solve problems creatively.

• Knowledge of contract and grant proposal formats preparation, submission and administration, as well as federal, state and private granting agency regulations.

• Employment is subject to a criminal background check.

• Occasional evenings and weekends may be required.