Executive Assistant

This Executive Assistant opportunity will work to support a cohesive leadership team at Medica. Leadership support will include Director and VP level and will offer a variety of responsibilities ranging from calendar management, event planning, and sales support.

Additional Key Accountabilities may include:

• Organizing and scheduling appointments as well as various meetings
• Meeting support: preparing materials, coordinating room arrangements including technology
• Booking travel arrangements and facilitating expense reporting
• Serving as a main point of contact for internal and external clients
• Submitting recurring 3rd party invoices into Concur to initiate the internal expense approval process

Successful candidates will have strong interpersonal skills with a professional demeanor and sound judgement with discretion while managing sensitive or confidential information.

Qualifications:

• High School Diploma, or equivalent; Associate's degree preferred
• 4+ years of related experience required
• Demonstrated experience supporting leadership at a Director level or above with the ability to manage multiple calendars required
• Experience supporting multiple executives within a fast-paced environment
• Experience arranging WebEx virtual meetings and teleconferences required
• Previous background working within and maintaining confidential information required

Skills and Abilities:

• Must possess strong organizational, time management, verbal and written communication skills
• Excellent conflict resolution skills and able to work under pressure
• Resiliency and ability to adjust to dynamic situations
• Ability to self-initiate, offer creative alternative thinking to develop and implement cost and performance efficiencies
• Strong interpersonal and relationship-building skills
• Thorough understanding of technical, operational and administrative processes
• Decision-making and analytical skills
• Excellent project management skills
• Excellent computer skills (Microsoft Office Suite)

This position is an Office role, which requires an employee to work from the designated office - Minnetonka, MN -, on average, 2+ times per week.

The full salary range for this position is $55,400 - $95,000. Annual salary range placement will depend on a variety of factors including, but not limited to, education, work experience, applicable certifications and/or licensure, the position's scope and responsibility, internal pay equity and external market salary data. In addition to compensation, Medica offers a generous total rewards package that includes competitive medical, dental, vision, PTO, Holidays, paid volunteer time off, 401K contributions, caregiver services and many other benefits to support our employees.

The compensation and benefits information is provided as of the date of this posting. Medica's compensation and benefits are subject to change at any time, with or without notice, subject to applicable law.

Medica's commitment to diversity, equity and inclusion (DEI) includes unifying our workforce through learning and development, recruitment and retention. We consistently communicate the importance of DEI, celebrate achievements, and seek out community partnerships and diverse suppliers that are representative of everyone in our community. We are developing sustainable programs and investing time, talent and resources to ensure that we are living our values. We are an Equal Opportunity/Affirmative Action employer, where all qualified candidates receive consideration for employment indiscriminate of race, religion, ethnicity, national origin, citizenship, gender, gender identity, sexual orientation, age, veteran status, disability, genetic information, or any other protected characteristic.