Academic Program Specialist

University of Wisconsin Madison
$50,112 ANNUAL (12 months)
sick time
United States, Wisconsin, Madison
21 North Park Street (Show on map)
Mar 07, 2025
Job Summary: The Academic Program Specialist provides administrative and coordinating support for the Master of Public Health Program in the School of Medicine and Public Health. The position coordinates the operationalization of the curriculum including matriculation of students, enrollment, course offerings and curricular spaces. The person is integral in planning and implementing the signature events of the program, including orientation, day of service and graduation. The ideal candidate would have excellent written, verbal, and interpersonal communication skills, experience with client management, ability to work independently and to multitask in a fast-paced and stimulating setting. Exceptional organizational skills and problem solving skills mandatory. Responsibilities: Contributes to the development, implementation, administration, coordination, and evaluation for one or more academic programs to ensure effectiveness in meeting departmental and student development goals and initiatives. Strives to create a welcoming, equitable, and inclusive work environment. 35% Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events 20% Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews 15% Coordinates program components and evaluates program effectiveness and provides recommendations for improvement 10% May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals. 15% Develops and disseminates communication from the program including newsletters, reports and other materials 5% Coordinates alumni and stakeholder engagement efforts Tasks: Curriculum responsibilities include; schedule of classes, matriculation, graduation warrants, Helio campus - course evaluation Communication; Biweekly newsletter, report and marketing material development, front office presence Signature Event Planning; Recruitment, Orientation, Day of Service, Graduation, Poster Session, Spring Welcome Back Program Coordination; committee meeting coordination, email and listserv management Fiscal; Purchasing, ordering, and reconciliation Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Preferred Bachelor's Degree Studies in Public Health, Allied Programs, curriculum and design Qualifications: Required: - Professional experience working in an education including coordinator or administrative roles - Experience working with academic and professional communities - Outstanding organizational skills - Event planning and management experience - Excellent written communication skills Preferred: - Three or more years of professional experience working in an educational space, or in a coordinating and administrative role - Knowledge of SIS and other student services programs - Knowledge of graduate school systems and processes including the registrar's office - Experience with recruitment and marketing in higher education - Experience working with faculty and instructional staff, students - Graphic design and communication experience - Knowledge of Wisconsin Public Health System Work Type: Full or Part Time: 75% - 100% This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $50,112 ANNUAL (12 months) Depending on Qualifications Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/). SMPH Academic Staff Benefits flyer: (https://uwmadison.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0) Additional Information: University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. How to Apply: To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. Contact: Beth Miller bmiller53@wisc.edu 608-265-8696 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Academic Program Specialist(AE010) Department(s): A53-MEDICAL SCHOOL/ACAD AFFAIRS/MPH Employment Class: Academic Staff-Renewable Job Number: 312136-AS The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.