WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
The Department of Surgery has an opening for a Senior Administrative Associate, Burn/Trauma/Acute/Critical Care Surgery.
Provide high-level administrative support to Division Chief/Center Director/Lab Director. Manage and prioritize executive's schedule, appointments, and meetings. Coordinate travel logistics and reimbursement. Manage various financial transactions. Prepare travel itineraries and handle sensitive and confidential information with discretion. Coordinate communication between various departments/centers. Assist in the planning and execution of special projects.
Highly qualified candidates will be proactive, resourceful, and thrive in a collaborative environment. The ideal candidate will demonstrate strong written and verbal communication skills, a track record of exceptional customer service, adeptness at prioritization and time management, a commitment to follow-through and maintaining high work standards.
Preferred Skills/Experience
* Detail oriented
* Organized
* Strong verbal and written communication
* Multi-tasker in fast-paced environment
Job Duties:
May perform some or all the following:
* Supports Division Chief/Center Director/Lab Director, with various internal administrative duties, which require thorough understanding of, and adherence to functions, programs, and policies of unit and university.
* Complex calendar management and coordinate scheduling of meetings.
* Manage travel arrangements and logistics for conference/meeting attendance.
* Manage financial transactions related to Travel expense reimbursement, Payment requests, Purchase Orders, Supply ordering
* Prepares or coordinates preparation of complex reports requiring significant contact with other departments and outside organizations and professorships.
* Coordinate correspondences for Division Chief (letters of recommendations, miscellaneous communication)
* Supports special projects, which may include editorial and administrative support preparing material for presentations; coordinates and prepares materials for meetings, and conferences.
* Maintains for various accounts, including reviewing expenditures and encumbrances, reconciling accounts, and ensuring appropriate use of funds.
* May assist with overflow work from administrative peers as needed.
* Maintain Faculty Curriculum Vitae, licensures and recredentialing.
* Determines work priorities and monitors progress toward work deadlines
* Other Duties: Performs other duties as assigned.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
- PPO medical plan, available day one at no cost for full-time employee-only coverage
- 100% coverage for preventive healthcare-no copay
- Paid Time Off, available day one
- Retirement Programs through the Teacher Retirement System of Texas (TRS)
- Paid Parental Leave Benefit
- Wellness programs
- Tuition Reimbursement
- Public Service Loan Forgiveness (PSLF) Qualified Employer
- Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
- Education
Bachelor's Degree In Business Administration, Healthcare Administration, or directly related field.
- Experience
5 years related experience. and
May consider additional years of experience in lieu of minimum qualifications.
JOB DUTIES
- Manages and directs administrative and business functions of division or unit with responsibility for establishing, reviewing, and revising internal procedures, interpreting policies of division, department, or university for unit's personnel, supervising clerical operations, managing workflow for maximum efficiency, evaluating work progress, and determining work priorities.
- Prepares or assists in preparing annual budget for division or unit for approval by department management, including analyzing financial status, projecting income and expenditures, and allocating funding sources for division faculty and staff. Monitors budget, including income and expenditures.
- Maintains or coordinates maintenance of budgets and grants of division or unit, including approving expenditures and preparing financial reports as needed. Reconciles accounts on monthly basis; conducts overall review for overdrafts and appropriateness of expenditures.
- Supervises staff members and provides training. Coordinates faculty and classified staff recruitment for division or unit. Exercises decisionmaking authority regarding hiring, disciplinary action, and terminating staff. Approves online forms or paperwork to appoint, terminate, change titles and/or salary, or accomplish other personnel changes. Coordinates and/or prepares staff performance evaluations and recommendations for merit increases.
- Coordinates space needs, renovations, and all division operational services. Coordinates and recommends purchase of capital and noncapital equipment.
- Assists in preparation of major grant applications or status reports on current grants by coordinating gathering of information from principal investigators or other appropriate personnel; ensures timely submission of grants.
- Ensures division/unit patient billing is submitted accurately and timely, including charge capture and coding. Reviews patient account receivables, third party payer denials, and billing appeals.
- Prepares or coordinates preparation of complex reports, which require significant contact with other departments and outside organizations.
- Designs and executes system of internal controls which provides reasonable assurance that operations are effective and efficient, assets are safeguarded and, financial information is reliable.
- Ensures compliance with applicable laws, regulations, policies, and procedures.
- Performs other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
University of Texas Southwestern Medical Center
parental leave, paid time off, paid holidays, tuition reimbursement
Mar 05, 2025