Coordinator, Billing

White & Case LLP
vision insurance, parental leave, 401(k)
United States, Florida, Tampa
Mar 17, 2025
Coordinator, Billing Firm Summary White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be. With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work. It's not just about our global network of offices and shared services centers; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people. Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages. Position Summary The primary responsibility of this position involves managing the client billing process for an assigned group of partners. This involves, but is not limited to, the preparation and processing of all client bills. The Billing Coordinator will communicate directly with partners, associates, and practice assistants as well as other members of the Finance department in connection with various aspects of client billing. The successful candidate must possess exceptional communication skills both written and oral, be able to anticipate issues and to work said issues towards resolution, be conscientious, be able to multi-task in a high paced environment. Duties and Accountabilities¹ Timely distribution of monthly proformas to partners assigned Prepare and revise drafts bills; processing partners' comments and revisions Provide accurate and timely completion of assignments and inquiry responses; ensuring that all tasks and duties completed are done within the Firm's set guidelines and policies Prepare, submit and monitor e-bills through various intermediary systems Review proformas/draft bills to ensure the matter(s) are compliant with any global agreements that may be in place for the client Confirm that applicable rates and any fee arrangements are reflected properly on all matters to ensure proper client billing Proactively communicate with billing partners regarding matter billing status and other ad hoc queries Liaise with Manila Billing Team to assist with generation of proformas and preparation of draft/final invoices Coordinate with Cash Receipts and Accounts Payable teams to resolve any payment or vendor inquiries Maintain detailed billing notes and files on each assigned partner Escalate issues as they arise to Senior Manager of Billing and Regional Director of Finance Additional Responsibilities: Ad-hoc analysis requested by partners or clients Client requests involving tracking monthly accruals, budgets, and submission for approval of timekeeper rates Assist other Coordinators as required Qualifications Bachelors degree with a concentration in Business, Accounting, or Finance preferred 1+ years of legal billing experience strongly preferred Thorough understanding of billing processes and procedures Proficient in Microsoft Office applications, including Excel (e.g. Pivot Tables and Data Analysis) preferred Strong communication skills, able to interact at all levels Exceptional attention to detail Ability to see an issue through from start to finish Ability to organize workflow and use time efficiently Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative Exceptional determination, self-motivation and interpersonal skills and resolve Knowledge of 3E or Elite Enterprise preferred Knowledge of a wide variety of e-billing vendor software Location and Reporting This is a hybrid role based in our Tampa office. This role reports to the Senior Manager, Billing. Equal Opportunities White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a diverse and inclusive workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law. Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com Benefits at White & Case White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible. _{The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.} _{¹The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.} Primary Location : United States-Tampa Expected Workplace : Onsite Job Posting : Mar 7, 2025, 1:46:12 PM