Administrative Specialist II (10 mos)*

College of Charleston

**$31,200 - $34,042 (*10 month salary*)

life insurance, paid holidays, long term disability, tuition assistance

United States, South Carolina, Charleston

66 George Street (Show on map)

Feb 28, 2025

Posting Details

POSTING INFORMATION

Internal Title	Administrative Specialist II (10 mos)*
Position Type	Classified
Faculty / Non-Faculty / Administration	Non-Faculty
Pay Band	3
Level	5
Department	Health Services
Job Purpose	The Administrative Specialist performs routine administrative tasks in support of the Director, Physicians, Nurse Practitioners and Nurses. Schedules appointments and ensures the smooth function of the front office for Student Health Services that provides care to over one thousand patients per month.
Minimum Requirements	High School Diploma required. College degree in business or accounting preferred. Clerical experience in an ambulatory healthcare setting required. Computer skills required, specifically utilizing an appointment scheduling software system, data entry, information systems and document storage systems. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities	Knowledge of medical terminology preferred. Excellent interpersonal skills.
Additional Comments Regarding Position	* 10 month position - June/July UNPAID. Office is fast-paced. Must be able to perform duties under pressure. Contact with sick students, medical personnel and the general public occurs daily.
Special Instructions to Applicants	Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. Salary is commensurate with education/experience which exceeds the minimum requirements. Offers of employment are contingent upon a successful background check. All applications must be submitted online https://jobs.cofc.edu**.
Salary	*$31,200 - $34,042 (10 month salary*)
Posting Date	02/28/2025
Closing Date	03/14/2025
Benefits	Insurance: Health/Dental/Vision Life Insurance Paid Leave: Sick/Annual/Parental Retirement Long Term Disability Paid Holidays Free CARTA Bus Service Employee Tuition Assistance Program (ETAP) Employee Assistance Program (EAP) Full Benefits Package - Click Here
Open Until Filled	No
Posting Number	2025021
EEO Statement	The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.
Quicklink for Posting	https://jobs.cofc.edu/postings/16423

Job Duties

Activity	Answers the phone and schedules appointments determining the level of care required. Assist students on how to check-in for their appointment and schedule appointments online. Advise students on alternate care facilities, when needed. Directs other telephone calls following office procedures and takes messages as necessary. Exhibits excellent customer service skills and provides a welcoming environment. .
Essential or Marginal	Essential
Percent of Time	40

Activity	Assists with checking patients in and out to ensure smooth and efficient patient flow.
Essential or Marginal	Essential
Percent of Time	20

Activity	Facilitates the smooth function of the front office by processing and preparing patient medical records and ensuring that they are appropriately distributed in a timely manner. Responsible for filing patient medical records as needed. Ensures accuracy of patient data entered into the student data base and in medical records.
Essential or Marginal	Essential
Percent of Time	15

Activity	Reviews incoming student health forms and immunization records following appropriate guidelines and input data appropriately. Check for completion and notifies students of immunization deficiencies.
Essential or Marginal	Essential
Percent of Time	15

Activity	Provides administrative support as needed which includes, distributing incoming mail via email or fax, updating office orientation manual and archiving of inactive patients charts.
Essential or Marginal	Essential
Percent of Time	10

Supplemental Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- Chronicle of Higher Education
- CofC - Alumni Career Services
- College of Charleston Website
- Diverse: Issues in Higher Education
- Glassdoor
- Handshake
- HigherEdJobs
- Indeed.com
- Internal Job Posting
- jbcjobs (Joint Base Charleston Military & Family Readiness)
- Job Fair
- LinkedIn
- Monster.com
- Personal Referral
- Post and Courier
- Public Job Posting
- SC Government Website (Neogov)
- SC Works (SC Department of Employment and Workforce)
- Twitter
- Word of mouth
- Other
- LGBT.net
- The Society for College and University Planning
- DiversityJobs.com (Circa)

Applicant Documents

Required Documents

Resume

Optional Documents

Cover Letter / Letter of Application
Other Document
Other Document 2
Other Document 3