Event Coordinator - School of Hospitality

The Event Coordinator strategically plans, schedules, and executes internal/external events and meetings for the School of Hospitality and its clients. This role bridges academic and industry needs by collaborating with the SpringHill Suites (SHS) sales team to optimize use of the Hospitality Learning Center's facilities. The coordinator ensures events align with educational goals while delivering professional-grade experiences for students, faculty, staff, and external partners.

Event Strategy & Logistics

• Design event concepts that integrate experiential learning opportunities for hospitality students.
• Develop detailed timelines, floor plans, and production schedules adhering to academic and industry standards
• Negotiate contracts with vendors (caterers, AV teams, decorators) to balance cost-effectiveness with quality
• Manage inventory of event supplies, including linens, tableware, and technology.
• Oversee compliance with health/safety regulations and alcohol service laws (e.g., TIPS certification)

Academic Collaboration

• Coordinate with faculty to incorporate real-world event projects into curriculum.
• Supervise student workers during events, providing mentorship in setup, registration, and client relations.
• Organize industry networking events connecting students with hospitality professionals.

Client & Venue Management

• Conduct client consultations to align event vision with budget/space constraints
• Create customized proposals using tools like Tripleseat, Cvent, or Social Tables
• Optimize room utilization in collaboration with SHS sales team, ensuring spaces meet ADA/tech requirements.

Operational Execution

• Direct front-of-house logistics: student staff scheduling, and equipment setup
• Implement risk management plans for emergencies (weather, vendor cancellations)
• Conduct post-event debriefs with stakeholders to assess learning outcomes

Required Qualifications

Education:

• Bachelor's degree in Hospitality, Event Management, or related field or 4+ years of equivalent experience.

Technical Skills:

• Proficiency in event software (e.g., TripleSeat, Delphi, CVENT)
• Advanced Excel/Sheets for budget tracking

Preferred Qualifications

• Certified Meeting Professional (CMP) or Certified Special Events Professional (CSEP)
• ServSafe Food Handler or equivalent certification
• Experience with academic event programming and planning

Salary for Announcement

Under Colorado law, MSU Denver is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account a variety of factors including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The salary range that the University reasonably expects to pay for this position is $45,300 - $56,600.The full salary range is $45,300 - $68,000.

This position is paid monthly and is eligible for MSU Denver benefits.

Schedule Information

• Full-time, 40 hours per week
• Exempt
• Monday - Friday
• Evenings and Weekend Work: As needed
• Schedule: In person with some hybrid flexibility
• Visit our website for more information on our University's Alternative Work Arrangementspolicy.
• Travel: Rarely

Instructions to Apply

Please apply through MSU Denver Careers and submit your cover letter and resume. Select Begin Your Job Search, then search for JR103579. Internal applicants must apply through their MSU Denver Workday profile by searching 'Find Jobs'. Applications that do not contain all required documents may not receive full consideration. Professional references and their contact information will be requested from the finalist. At least one reference provided must be a supervisor (either current or former).

Open Until Filled

The University's benefits package is comprehensive and offers medical, vision and dental, free RTD pass, tuition reimbursement, as well as a life and supplemental insurance plans, retirement plans and other programs, such as accessto a long-term disability (LTD) plan.Visit MSU Denver'sbenefits websiteto learn more.

For a brief overview, please see: https://www.msudenver.edu/wp-content/uploads/2024/01/MSU-Benefit-Summary.pdf.

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at totalrewards@msudenver.edu.

Background Checks

Metropolitan State University of Denver is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To Assist in achieving that goal, we conduct background checks on all finalists for positions at the University prior to employment.

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.