New

Bid Specialist (CT)

TEKsystems
$28.00 - $35.00 / hr
life insurance, sick time, 401(k), retirement plan
United States, Connecticut, Oxford
Feb 25, 2025
Company: TEKsystems Title: Bid Specialist Office Location: Oxford, CT Schedule: Mon-Fri, 8 hour days, 40 hour weeks Duration: 6 month Contract-to-Hire Hourly Pay Rate: Based on experience with contracts, bids, etc. Start Date: March/April 2025 Top Requirements: * 3+ years of experience managing the bid process & lifecycle in a Procurement role * Ability to handle multiple bids simultaneously and meet strict deadlines in a high-pressure environment * Ability to collaborate effectively across departments and present bid information clearly and concisely * Strong written and verbal communication skills. Excellent organizational skills and time management * Familiarity with AV and/or Electrical projects preferred Job Summary The Bid Specialist is responsible for managing the bid process from start to finish, including gathering all applicable bids for our company and organizing them, coordinating with various departments, and ensuring proposals are sent out on time. This role requires strong organizational skills, attention to detail, and the ability to work both independently and collaboratively to deliver accurate and thorough proposals on time. The Bid Coordinator should be able to manage multiple priorities and thrive in a deadline-driven environment. They must have impeccable attention to detail and be familiar with bidding terminology and protocols Responsibilities Include: * Coordinate the end-to-end bid process, keeping each bid project on task with applicable sales rep, purchasing and engineering for quoting and project design, getting proposal paperwork prepared and out the door on time. * Serve as the central point of contact for bid activities, facilitating clear and effective communication among team members. * Enter and maintain accurate bid data in the company's bid software including updates to changes, statuses, and relevant details. * Review all proposals to ensure compliance with client requirements, performing final checks for accuracy, grammar, and completeness before submission. * Complete prequalification packages by gathering and coordinating necessary information from various sources. * Support SBE/MBE - Small/Minority (Women-Owned) Business Enterprise participation efforts by facilitating accurate solicitation and compliance with good faith requirements when applicable. * Ability to read plans and do item counts and create bids from specs and plans and document thoroughly. * Order and coordinate plans, bonds, and other required documents. * Participate in estimating meetings, document key discussions, and prepare detailed meeting minutes. * Assist in seeking internal stakeholder input and approvals per defined internal guidelines. * Track contract deadlines, renewals, and expirations, and alert relevant parties of upcoming actions needed. * Help ensure all signed contracts and documents are stored correctly in a centralized system for easy access. * Implement gated proposal management process to manage and coordinate proposal schedules, timelines, and assignments to ensure on-time delivery of highest quality proposals * Adapt to shifting priorities and time-sensitive needs, ensuring flexibility to accommodate incoming bids and critical deadlines. * Review requirements and prepare proposal responses to small and mid-level RFIs, RFPs, and RFQs for submission to corporate prospects and customers. Draft proposals in a professional format that conforms to Customer requirements. Review proposal pricing, terms, and conditions and ensure appropriate approval levels have been provided. * Working knowledge of contracts and proposals with the ability to understand and follow RFP requirements * Technical aptitude with the ability to absorb and apply newly learned technical skills * Strong analytical skills with the ability to understand lines and reasons for questioning Pay and Benefits The pay range for this position is $28.00 - $35.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Oxford,CT. Application Deadline This position is anticipated to close on Mar 10, 2025. About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.