Pulmonary Critical Care Fellowship Program Coordinator

KEY RESPONSIBILITIES:

• Reviews ACGME "General and Special Requirements for Residency Training" on an annual basis and as needed; evaluates residency training program to assess compliance with the ACGME requirements, identifies deficiencies and notifies the Residency Program Director, makes recommendations and executes changes to meet standards as warranted
• Maintains, manages the training program in the New Innovations Residency Management Suite, this includes, preparation of all resident/faculty evaluations, rotation schedules, duty hours, scheduling, conferences, portfolio, creates database reports, IRIS preparation
• Coordinates meetings between Fellowship Program Director, Associate Program Directors, Assistant Program Directors and other teaching faculty. Coordinates meetings between the residents and Fellowship Program Director
• Manages and coordinates ACGME-conducted accreditation site visits for training program
• Maintains web-based ACGME accreditation surveys for Training Program, collecting and collating appropriate information from various sources to complete surveys
• Compiles and submits reports to ACGME, American Board Specialty, AMA and other professional organizations as required
• Maintains GME TRACK (resident database and tracking system utilized for the collection and management of GME data)
• Initiates and administers department house staff budget including projections and future needs for program
• Coordination and administration of departmental annual In-Service Training Exam

Coordinates all fellowship recruitment efforts:

• Maintains external recruiting Web pages
• Must be proficient in ERAS (electronic residency application system), downloads and assess all applications
• Assist in application selection process * Establishes and maintain data files for use in rank list for National Residency Matching Program (NRMP - the MATCH), corresponds with candidates and those who are accepted into the training program
• Initiates and coordinates interview process for the department

• Coordinates Medical and PA Student activities in the department.
• Develops new policies in response to new or revised regulations issued by governing agencies or program director
• Act as Liaison with Chief Residents
• Plans and organizes departmental orientation for new house staff
• Provides administrative support to Fellowship Program Director
• Prepares agendas, attend program related meetings, and produce minutes for meetings
• Prepares all written correspondence, reports, etc, of the Residency Program Director
• Maintains Fellowship Program Director's CV updated at all times
• Attends annual Association for Program Directors' Educational Meeting
• Maintains accurate files on all current and former house staff and process all credentialing documents on former house staff in an accurate and timely manner
• Maintains discretion relative to confidential and sensitive residency program issues
• Acts independently in handling day-to-day operations of the program

Coordinates scheduling of educational conferences for program:

• Ensures timely and proper running of these educational sessions by notifying speakers and participants,
• Disseminates information about regularly scheduled conferences
• Maintains and ensures compliance with CME accreditation and maintains records of attendance for all conferences Plans and prepares annual program graduation dinner Performs other duties as assigned

REQUIRED KNOWLEDGE & SKILLS

• Excellent Communication Skills, ability to work independently. Organized and able to work under tight deadlines and pressure.
• Teamwork
• Able to handle confidential matters

EDUCATION/EXPERIENCE/LICENSURE/TECHNICAL/OTHER:

I. Education: Bachelor's Degree preferred

II. Experience: N/A

III. Licensure: N/A

IV. Technical: Software- Word & Excel

V. Other: Knowledge of New Innovations Residency Management Suite

Equal Opportunity Employer/Disabled/Veterans