Administrative Assistant- Assessor's Department (PDF)
 Town of Lexington | |
 United States, Massachusetts, Lexington | |
| 1625 Massachusetts Avenue (Show on map) | |
 Feb 20, 2025 | |
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EMPLOYMENT OPPORTUNITY
Town of Lexington We are currently accepting applications for the full-time position of: Administrative Assistant Assessor's Department Starting Hourly Range: $29.72 - $33.87 Excellent benefits package The REQUIRED Town of Lexington application form and cover letter must be received in the Town's Human Resource Department GENERAL SUMMARY: Under the general supervision of the Director of Assessing, this position performs a variety of clerical, administrative, and customer service work to support the overall operations of the Finance Department and its Assessing Division. ESSENTIAL JOB FUNCTIONS: * Assists the public at the front counter in person, via email, and by telephone. Answers questions, provides information, and refers unresolved matters to the appropriate staff member. * Reviews and enters property transactions/deeds to Computer Assisted Mass Appraisal (CAMA) software system, checking new data against existing property record cards and Town maps for accuracy. Reviews and enters additional conveyances and address changes into CAMA as appropriate. * Reviews confidential taxpayer applications to determine eligibility for Property Tax Deferrals, Community Preservation Act (CPA), surcharge exemptions, and all other statutory property tax. * Processes paperwork for Lexington taxpayers for Motor Vehicle Excise commitments/voids and abatements. Prepares electronic components of "Abutters' Lists" for applicants by certifying property owners once the determination of property, distance, and payments have been handled by various originating Town offices. * Maintains inventory of office equipment and supplies; places orders for such materials as directed. Interacts with suppliers/technicians of contracted equipment and other services. Assists in maintaining a variety of confidential print and electronic files and records. Assists in maintaining confidential files for the Town defense of property valuations at the Appellate Tax Board. * Performs basic office tasks including typing, filing, copying, scanning, and/or editing various reports and documents, organizing handouts for the public, and shredding confidential materials as directed. Processes incoming and outgoing postal mail. Prepares petty cash turnover as directed. Sets up office meetings for administrative purposes, and schedules field visitation appointments for valuation purposes as directed. Provides back-up coverage for other administrative workers in the Assessor's Office. * Performs special projects and other related duties as required, directed, or as the situation dictates. * Regular attendance at the workplace is required. SUPERVISORY RESPONSIBILITY: None MINIMUM EDUCATION & EXPERIENCE: High School diploma (GED, or equivalent), plus a minimum of five (5) years of increasingly responsible administrative support, municipal finance, and/or face to face customer service experience. DESIRED EDUCATION & EXPERIENCE: College courses completed or diplomas; Notary Public designation, office administration employment related to municipalities, real estate, banking, surveying, or engineering; and/or experience in using Computer Assisted Mass Appraisal (CAMA) software [such as Vision or Patriot], payroll programs, or financial GL/AP/AR and/or billing software [such as MUNIS]. PREFERRED QUALIFICATIONS: Knowledge of: * Modern office procedures, methods, and computer equipment. * Typical computing software: M/S Office Suite (Outlook, Word, Excel, PowerPoint, Access, etc.) * Business letter writing and basic report preparation techniques. * Principles and procedures of record keeping and filing. * English language usage (spelling, grammar, and punctuation). Ability to: * Effectively handle close contact with co-workers and frequent interaction with the taxpaying public. * Multitask, concentrate, and perform administrative support services in a busy environment. * Remember with clarity a variety of task instructions, municipal law, and preferred procedures, etc. * Operate computers and various software necessary for performing assigned duties. * Type words and numbers at a speed necessary for successful job performance. * Work well independently in any temporary absence of supervision. * Communicate clearly, both orally and in writing, and maintain effective work relationships. WORKING CONDITIONS & PHYSICAL DEMANDS: Work is performed in a standard office environment, not subject to extreme variations of temperature, noise, odors, etc. Operates computer, printer, photocopier, postage machine, fax machine, telephone, and other basic office equipment. Work requires extended periods of sitting, reaching, typing, and mousing, which requires eye-hand coordination and finger dexterity. May occasionally require lifting and/or moving objects up to 25 pounds. The Town of Lexington has a strong commitment to Diversity, Equity, and Inclusion and we are actively seeking candidates who bring new voices and lived experiences to our organization. The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. APPLICATION PROCESS All applicants are required to complete a Town application form, available from the Internet at www.lexingtonma.gov, emailing jobs@lexingtonma.gov, calling (781) 698-4590 or by visiting the Human Resources Department. Resumes may be attached to the application form as additional information, but cannot serve as a substitute for completing the required application form. CORI screening required. Application and resumes must be received in the Town's Human Resource The Town reserves the right to modify the application deadline, and/or accept applications after the deadline, to best serve the interest of the community. After the deadline all applications will be reviewed and the most highly qualified candidates will be invited to one or more interviews. All applicants will be notified of their standing in the process as soon as a decision has been made regarding their individual application. Individuals who need accommodations in order to participate in this process should contact the Human Resources Department. Questions regarding this hiring process should be addressed to the: Human Resources Department Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 (781) 698-4590 | |