Accounts Payable Manager

Oversee the entire Accounts Payable function within the organization, ensuring timely and accurate processing of invoices, managing vendor relationships, resolving discrepancies, and supervising a team of seven accounts payable and tax specialists, all while maintaining compliance with organization policies and financial regulations. Key responsibilities include reviewing and approving payments, monitoring cash flow, and coordinating with other departments to streamline operations and workflows

This position is also responsible for the recruitment and selection of staff as well as ensuring all employees receive the appropriate training and support to facilitate the efficient operation of the accounts payable function.

Manage the day-to-day operations of all invoices processed by the AP staff by manually reviewing the invoices scanned and entered in PeopleSoft to make sure they are entered accurately and thus approving them for payment or redirecting them for correction.
• Review and approve the daily payments processed via checks, e-Payables, ACHs, wires, and Zelle, so all payments are disbursed in a timely manner. Oversee that all payment registers and trial balance reports are reviewed and scanned into the AP files.
• AP Month-End Closing - This includes approval of journal entries and accounting reconciliations within the established deadline.
• Responsible for IRS 1099 Misc. form reporting of vendors doing business with Getty throughout the calendar year. Oversee the monthly 1099 AP vendor reports to verify that all reportable amounts are accounted for and all variances are dealt with. Yearly, prepare reports and final Copy B to be sent to the vendors and submit the complete file to the IRS.
• Provide leadership and direction to the accounts payable team by setting clear performance goals and expectations. Provide constructive feedback and coaching as well as conduct regular performance reviews. Address performance issues promptly and implement corrective action as necessary.
• Review and oversee 1042 reporting annual basis to ensure tax compliance.
• Ensure that projects are completed on schedule.
• Provide direction to the Accounts Payable staff[ based on organizational goals and policy.
• Ensures accounts payable staff adheres to the organization's policies and procedures.
• Manage and keep track of the company's financial expenditure by running daily reports which include all present and future Getty liabilities and when they are due.
• Implement corrective measures to improve efficiency and accuracy and facilitate departmental goals and objectives.
• Review purchase orders, contracts, and other documentation related to the company's purchases to ensure expenditures are being matched correctly and encumbrances are accounted for.
• Establish and maintain relationships with vendors, suppliers, and the Getty community.
• Vendor Master File - Daily review of processed paperwork, tax forms, and requests for new vendors to be set up in the AP system. Yearly, clean up and update the complete Vendor Master File by following established policies and procedures to identify vendors that must be archived and/or made inactive.
• Develop, establish, and oversee internal controls and procedures for the AP department and make recommendations to improve processes based upon department needs, such as production levels, training, and efficiency improvements.

• Bachelor's degree in accounting, finance or related field.
• 5+ years' experience overseeing an accounts payable function with at least 3 years of supervisory and management experience.
• Experience with general ledger account reconciliations, including month-end closing processes and general knowledge of accounting principles.
• Proficiency with the setup and maintenance of the vendor master file.
• AP Certification a plus
• 1099 Certification preferred but not required.

• Thorough understanding of accounting principles and procedures, bookkeeping, and finance.
• Strong communication skills, both verbal and written.
• The ability to multi-task and willingness to learn new things.
• Detail-oriented
• Ability to analyze data, processes and assess risk.
• Proficiency using accounting software applications and Microsoft Office.
• Proven leadership skills.

Here are just some examples that Getty offers/provides for full-time employees:

• Medical, Dental, and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
• 403(b) Employee Investment retirement plan - with up to 5% Getty Match
• Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
• Educational Assistance and professional development
• Paid Vacation, Sick, and Personal Days
• 12 Paid Holidays
• Many positions have bi-weekly Off-Fridays
• On-Site Fitness Center at Getty Center
• Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.