Faculty Affairs Manager

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General Notes

The Office of Faculty Academic Affairs at the Dell Medical School is seeking a Faculty Affairs Manager.

In partnership with the Associate Director of Office of Faculty Academic Affairs (OFAA) and the Appointment, Promotion, and Tenure (APT) Program Manager, the Faculty Affairs Manager will work across the Office of Faculty Academic Affairs to advance efforts related to faculty evaluation, promotion, and ongoing professional development. The Faculty Affairs Manager will be responsible for managing and coordinating faculty evaluative processes and development programs across the department while ensuring fluid organization of faculty evaluative practices including comprehensive periodic reviews, mid-probationary reviews, and annual evaluation in partnership with the APT Program Manager and Dell Med HR. This position will facilitate the development of professional skill-building programs, organize nominations for faculty awards, and coordinate collaborator groups in collaboration with the Associate Director. Additionally, the Faculty Affairs Manager will assist in developing policy and process guidance materials for executive leadership, faculty end users, and administrative leaders to ensure clear understanding of faculty affairs operations.

• Faculty Review Administration: Coordinate faculty mid-probationary and comprehensive periodic review workflows and evaluate process execution to identify opportunities to streamline administration. Work with departments and faculty to ensure timely completion and submission of review documents, and compliance with university requirements. Maintain and revise annual evaluation, mid-probationary and comprehensive periodic review guidelines for Dell Medical School, including related tutorials, trainings, and guides.Evaluate process administration to streamline operations; develop templates and administrative resources to streamline functions.Provide relevant reporting to the Dean's Office, Dell Med HR, and the Provost's Office. Partner with Associate Director, APT Manager, and Systems Administrator in implementation and use of Watermark for workflows relating to faculty reviews.

• Faculty Development and Awards: At the direction of the Associate Director, coordinate internal and external faculty award nominations. Research and update internal and external award information and deadlines. Partner with UT Austin and Dell Med stakeholders to facilitate timely submission of nomination materials for award consideration. Partner with school and external stakeholders on special projects and programs that support faculty learning, skill-building, and continual development. Provide administrative support as needed to advance relevant processes.

• Appointment, Promotion, and Tenure Functions: Partner with APT Program Manager to develop, adapt and implement processes, procedures and policies as appropriate to accommodate changing needs of the school. Provide support to APT Program Manager with review of promotion and tenure components, in particular, ensuring that faculty CVs are in compliance with Dell Med CV template and dossiers materials are in compliance with Dell Med guidelines. Provide support to APT Program Manager by serving as an additional point of contact for guidance and support for departments and faculty for questions and issues relating to promotion and tenure. As the promotion and tenure program continues to mature, manage portions of the program independently under the supervision of the APT Program Manager.

• Office Operations: Coordinate, manage, and prepare materials for quarterly Associate Chairs meetings with OFAA team leadership.Research and synthesize faculty affairs related practices and programs at comparable institutions to provide insight into the national landscape of offerings and conduct outreach to peer institutions to augment programmatic offerings to increase faculty engagement in faculty affairs activities Manage and coordinate faculty exit interview protocols including survey administration, interview scheduling with the Associate Director, and reporting/analysis.Observe and analyze existing faculty academic progress and promotion processes with stakeholders to determine and implement new models. Creating visual aids and guidance documents to support department chairs and faculty decision-making regarding faculty promotion, appointment, evaluation, and development. Design and implement automated internal workflows where possible that reduce departmental administrative overhead and track departmental processes and goal attainment. Coordinate logistics for meetings and project groups, develop agendas and capture meeting minutes, and update the office website to reflect up to date information on office activities, resources, and offerings.

• Other related duties as assigned.

Bachelor's degree in a related field and 5 years of administrative support experience, preferably in higher education setting. Customer service orientation and a readiness to facilitate processes success in partnership with other administrative units. Demonstrated detail orientation to ensure accuracy and reliability. Able to identify ways to contribute to broad and ambiguous goals without needing specific instructions. Ability to prioritize responsibilities and manage multiple concurrent projects. Ability to work efficiently and flexibly in a fast-paced environment with minimal guidance. Outstanding organizational and time-management skills. Fluency in working in a digital environment- including Zoom, and Microsoft Office software.

Relevant education and experience may be substituted as appropriate.

Master's degree in business or healthcare administration, or other related field. Experience in faculty or academic affairs, working at an academic health center, or in a healthcare setting. Previous experience coordinating faculty promotion, evaluation, appointment, and tenure processes. Knowledge of UT operating systems. Experience with providing project management support for complex systems in a fast-paced environment. Experience with process improvement and project management. Proficiency in working in a broad stakeholder landscape and balancing completing priorities.

$70,000+ depending on qualifications

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.