Associate Registrar - Graduation

Closing Date:

University of Arkansas - Fort Smith

The University of Arkansas - Fort Smith is a dynamic, mid-sized public university that's redefining higher education. We're on a mission to provide transformative, hands-on learning experiences for students of all backgrounds and aspirations. Our multi-faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor's, and master's degrees. We're committed to building a diverse community that mirrors Arkansas's rich tapestry, reflecting our dedication to serving the state's varied population while enhancing the quality of our institution.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary.

Fort Smith, Arkansas

Nestled along the Arkansas River, this vibrant city offers a perfect blend of history, culture, and natural beauty. Immerse yourself in the rich heritage of the Old West at the Fort Smith National Historic Site, explore the eclectic local art scene, or take a scenic stroll along the picturesque riverfront trails. With a welcoming community, diverse dining options, and a thriving downtown, Fort Smith is the ideal destination for history enthusiasts and those seeking modern amenities.

Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080.

If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied.

Required Education and/or Work Experience:

Bachelor's degree or equivalent is required. Two (2) years of experience in records/registrar's office, advising, or other student support areas at a college/university is required. Computer skills are necessary. Other job related education and/or experience may be substituted for part of these requirements.

Preferred Education and/or Work Experience:

Master's degree. Three-five (3-5) years of experience in records/registrar's office, advising, or other student support areas with extensive experience in direct student advising at a college/university.

Knowledge, Skills, and Abilities:

To perform the job successfully, the following competencies are required for the essential functions of this position:

• Excellent customer service skills.
• Excellent telephone and written communication skills.
• Ability to successfully function within a fast paced, stressful environment, while maintaining a positive attitude toward students and coworkers.
• Accuracy and attention to detail.
• Consistent on-time attendance.
• Knowledge of FERPA and the highly confidential nature and scope of this position.
• Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork and to provide leadership for subordinates.
• Excellent data entry skills with the ability to access and load student information into Workday.
• Knowledge of the university's policies, processes and academic programs.
• Strong knowledge of degree programs and course requirements
• Professional demeanor and commitment.
• Ability to work with a diverse student population.
• Caring attitude and commitment to seeing students achieve academic success.

Essential Duties and Responsibilities:

• Oversees the graduation application process. Approves/disapproves graduation applications, and communicates with students and faculty advisors regarding graduation application status and all corresponding data.
• Assists with planning, coordination, execution of commencement ceremonies.
• Processes data submissions for National Student Loan Clearinghouse.
• Programming degree eligibility requirements in Workday Student.
• Audit and maintain eight-semester guarantee contracts.

Other Duties and Responsibilities:

• Other duties as assigned

Additional Information:

Working Relationships:

The associate registrar works with a dynamic team of staff in a fast-paced environment focused on customer service. He/she will have daily contact with students, advising, admissions, and financial aid staff members, university administrators, faculty, and professional peers.

List Employees Supervised: NA

Special Job Dimensions:Work is performed in a professional office setting. Occasional extended walking required (on-campus) for deliveries and errands. Extended period of standing required on days of commencement ceremonies. Walks and sits for extended periods of time doing data entry, bends to find materials in files. Occasional overtime required during peak periods.

The Registrar's Office hours are Monday - Thursday 8:00 am - 5 pm; Friday 9:00 am -5:00 pm. The associate registrar will normally work 8:00 am - 5:00 pm. The position requires work on the evenings and weekends of commencement and other special events.

Background Check Requirements. Criminal, financial, and motor vehicle background check.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.