New

Administrative Coordinator - Anesthesiology - Jefferson-Einstein - Full-Time Days

Thomas Jefferson University & Jefferson Health
United States, Pennsylvania, Philadelphia
Mar 08, 2025
Job Details This position will be responsible for providing administrative support for Surgical Services, and Chairman of Anesthesiology. Includes but is not limited to tasks involving Payroll Management and Human Resource file management. Fully cross trained in all aspects of Surgical Services Surgery scheduling and registration functions. Provides basic administrative support such as managing incoming and outgoing departmental mail, scheduling appointments and taking meeting minutes. Schedules appointments and meetings for Anesthesia and Operating Room Managers. Maintains employee files: Tracking Attendings/CRNA's licenses and certifications, tracking FMLA's/LOA's Submit reimbursement requests, tracking of physician and CRNA annual allotment Prepare the Anesthesia Daily Staffing Schedule Maintain the departmental policy and procedure manuals Process of Ascent Invoices Assist with orientation of new staff Coordinate Departmental Continuing Medical Education (CME's) Provide daily lunch relief at the Surgical Services Family Waiting Area Answer telephones, greets visitors, sort and distribute mail Manages Office supplies; Staples Orders / Taylor Forms Manage necessary maintenance for Office related items for Surgical Services (maintenance work tickets, I/S request) Maintain work area and equipment in clean and orderly condition (copier / fax machine) Provide administrative support to billing team Other duties as needed and assigned to maintain the efficient operation of the Institute Job Description* Education: High School Diploma or Equivalent, required. Business School Diploma or Associate's Degree, preferred. Experience: At least 2-3 years of experience working in an administrative support, preferred. Work Shift Workday Day (United States of America) Worker Sub Type Regular Primary Location Address 5501 Old York Road, Philadelphia, Pennsylvania, United States of America Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years. Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.