Budget Specialist

Johns Hopkins University
United States, Maryland, Baltimore
Feb 07, 2025
The Center for Immunization Research (CIR) at the Johns Hopkins Bloomberg School of Public Health is seeking a Budget Specialist. The Budget Specialist will be responsible for processing accounts payable transactions and performing basic monthly reconciliation of accounts. This position will monitor and complete purchases, process routine financial transactions, process travel reimbursements, and enter basic financial data into university systems. The position also provides entry level professional sponsored funds management with specific responsibility for pre-award and post-award functions. Specific Duties & Responsibilities Process shopping carts in SAP, track purchasing orders, create good receipts and ensure that staff and faculty receive goods that they have ordered. Process participant payments for all studies and pick up checks at JHH Cashier. Obtain and use appropriately the University Procurement Card. Follow established University and Departmental guidelines for using and reporting on the Procurement Card. Create new vendors in SAP as needed. Obtain, distribute, monitor, and reconcile monthly logs for gift cards. Organize and schedule meetings, conference calls, seminars and special events (Annual Vaccine Day). Coordinate items such as A/V equipment, food, room reservations, etc. Sort and distribute mail and send out courier mail. Assist with account reconciliation and non payroll cost transfers. Make routine travel and hotel arrangements. Manage space for the department to include moves, renovations, and other tasks associated with space. Process non-purchase order invoices, credit memos, down payments, recurring entries, and wire transfers. Process trip approvals (as necessary), travel advances, reimbursements prior to and after travel, and local travel reimbursements in accordance with JHU and Federal Guidelines. Track documents from creation to payment and trouble shoot any problems that may occur. Track equipment locations (freezers, refrigerators, large equipment). Pick up and deliver materials as requested. Serve as a liaison with IT and Facilities to issue tickets, resolve problems/requests, and assist with setup of new employees. Identify and mitigate risks associated with financial transactions. Carries out duties and responsibilities with limited supervision. Exchanges information in an appropriate manner. Possesses excellent oral and written communication skills. Able to interact professionally with external and internal customers. Other duties as assigned. Minimum Qualifications High School Diploma or graduation equivalent. Three years of related administrative and/or budget experience. Related coursework at the college level may substitute for experience to extent permitted by the JHU equivalency formula. Preferred Qualifications Highly organized and detail oriented. Familiarity with University and department policies and procedures. Experience using SAP systems. Experience with Concur. Classified Title: Budget Specialist Job Posting Title (Working Title):Budget Specialist Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate w/exp.) Employee group: Full Time Schedule: Monday to Friday: 8:30 am - 5:00 pm FLSA Status:Non-Exempt Location:Hybrid: On-site 3-4 days a week Department name: 10001144-Ctr for Immnztn Rsch Vaccine Scis CIR Personnel area: School of Public Health Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEOis the Law https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/. Vaccine Requirements Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine.The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.