Certified Payroll Coordinator

Company: Surfacing Group

Job Location: Rancho Cucamonga, CA

Work Setting: Hybrid, (3 days in-office -2 remote)

Pay Range: 80k - 85K

The Certified Payroll and Labor Compliance ensures company adherence to federal, state, and local labor laws by reviewing payroll records, verifying worker classifications, and ensuring accurate prevailing wage payments. This role primarily focuses on construction projects requiring certified payroll reports, particularly government contracts. Key responsibilities include auditing payroll data, investigating compliance issues, coordinating with project managers and field personnel, and staying informed on evolving labor regulations.

• Conduct detailed payroll audits to ensure compliance with prevailing wage rates, fringe benefits, and apprenticeship requirements.
• Analyze timecards and job classifications to confirm proper worker assignments and pay calculations.
• Cross-check payroll data with project documentation to identify discrepancies.
  
• Maintain direct communication with apprenticeships and unions to ensure compliance with client-specific requirements.
• Review cases involving forfeitures and penalties; attend hearings and legal proceedings as the Labor Compliance Program (LCP) department representative.
• Prepare and submit certified payroll reports to government agencies, ensuring accuracy and compliance with required standards.

• Conduct field site visits to verify worker identity, job classifications, and hours worked.
• Audit certified payroll reports for accuracy in prevailing wages and fringe benefits in accordance with state and federal regulations.
• Investigate labor compliance complaints, including wage underpayments, misclassification, and apprenticeship violations.
• Stay informed on upcoming labor laws and evaluate their impact on clients' LCP programs.
• Conduct prevailing wage and labor compliance training for contractors.
• Maintain a professional relationship with the Department of Industrial Relations (DIR) and review all related decisions and determinations.

• Review all public contracts (and private contracts with special labor requirements) for compliance related to certified payroll, skilled labor, local hire, diversity, and other workforce-related obligations.
• Collaborate with project teams and relevant departments to ensure monitoring and reporting plans are in place.
• Ensure proper submission of required labor compliance documents to regulatory agencies.
• Prepare and review journal entries related to project management, ensuring proper posting in the accounting system and maintaining a clear audit trail.
• Review project-specific payment vouchers and expense reports to ensure proper processing within the accounting system.

• Educate project managers, field supervisors, and HR personnel on labor compliance regulations and procedures.
• Respond to inquiries from government agencies regarding certified payroll and compliance matters.
• Identify potential compliance risks and propose corrective actions.
• Stay updated on federal and state labor laws, including prevailing wage regulations, and integrate changes into company policies.
• Attend industry training to maintain expertise in compliance standards.

• Maintain comprehensive records of payroll audits, investigations, and compliance actions.
• Prepare detailed compliance reports identifying risks and areas for improvement.

• In-depth knowledge of federal and state labor laws, particularly prevailing wage regulations and the Davis-Bacon Act.
• Proficiency with payroll systems and data analysis.
• Exceptional attention to detail and ability to identify discrepancies in complex data sets.
• Strong communication and interpersonal skills to effectively engage with stakeholders.
• Analytical skills to interpret labor regulations and apply them effectively.

• Analytical Decision-Making
• Communication
• Learning & Development
• Planning & Organizing
• Professionalism & Integrity
• Risk-Taking/Creative Thinking
• Teamwork & Relationship-Building
• Results Orientation

• Associate degree required.
• Minimum of 2 years of administrative experience, preferably within the construction industry.
• Experience in the playground/recreation industry is a plus.

• Ability to define problems, collect and analyze data, establish facts, and draw valid conclusions.

• Proficiency in MS Excel, Word, Outlook.
• Familiarity with payroll and compliance software, including BuilderTrend, Adobe Acrobat Pro, LCP-Tracker, E-Mars, Prism, and DIR E-CPR.

• Excellent communication skills.
• Ability to multitask in a fast-paced environment.
• Strong prioritization and organizational skills.
• Self-starter with a proactive mindset.

• None

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