Executive Assistant

Local Initiatives Support Corporation
sick time, tuition assistance, flex time, 401(k), 403(b)
United States, New York, New York
28 Liberty Street (Show on map)
Feb 06, 2025
LISC is one of the country's largest community development organizations, helping forge vibrant, resilient communities across America. LISC works with residents and partners to close gaps in health, wealth, and opportunity so that people and places can thrive. We do this by acting as a conduit for grants, loans and equity--and by providing technical assistance and capacity building--to locally rooted organizations that carry out the work in communities. Position Description LISC is seeking an organized individual to serve as Executive Assistant to the Executive Vice President (EVP) of Local and National Programs. The Executive Assistant will be responsible for ensuring efficient and organized execution of department activities by providing a range of administrative functions to support the EVP and senior leaders within local and national programs. The candidate must be proactive, well organized, possess outstanding administrative and computer skills, able to prioritize multiple tasks, have excellent oral and written communication skills, and able to work well with others. Responsibilities Assist with lodging, transportation, and timing logistics involved with travel on behalf of the EVP for Local and National Programs. Create and submit expense reports on behalf of the EVP for Local and National Programs, as well as other senior leaders within the department, as assigned. Process invoices and expense reporting associated with department expenditures, track payment status. Assist, as needed, with the planning and coordination of department events. Create and maintain online folder structures to help remain efficient in storing and accessing documents and information. Make copies, file documents, manage deliveries, arrange for mailings and overnight deliveries. Order office supplies, manage inventory, and maintain adequate supplies. Schedule virtual meetings via Teams or other similar technology. Work with LISC IT to maintain/troubleshoot software and applications. Execute such additional duties, special projects, and ongoing responsibilities as assigned by the EVP of Local and National Programs or designee. Minimum Knowledge, Skills and Abilities Required Minimum of 5 years of progressive executive administrative work experience required. Excellent written and oral communication skills. Well-organized, detail-oriented, and able to prioritize and handle multiple tasks without compromising quality. Ability to work professionally and productively with staff and stakeholders. Superior interpersonal skills and the ability to work independently as well as part of a team Sound problem-solving skills, with a willingness to be flexible and proactive in a fast-paced, high volume, fluid working environment; strong work ethic. Familiarity working with virtual teams via various methods i.e., MS Teams Customer service orientation and solution oriented. Proficient in Microsoft Office applications (Word, Excel, Power Point, Outlook) and familiar with Adobe Acrobat, cloud-based file storage systems (such as Box), data entry into Salesforce and other common business software programs (such as expense reporting). Compensation LISC offers a competitive salary($52,900-$66,200) and excellent fringe benefits. *Actual salaries may be based on several factors including, but not limited to, a candidate's skill set, experience, education, work location and other qualifications. Our benefits include: Medical, Dental, Vision Coverage: Comprehensive health plans for you and your family's well-being;Disability Insurance: Long-term and short-term coverage for peace of mind; Retirement Savings: Secure your future with our 401(k) and 403(b) plans; Generous Holidays: Enjoy ample time off to recharge and celebrate; Vacation, PTO, and Sick Days: Take advantage of flexible time-off policies to maintain work-life balance; Tuition Assistance: Pursue your educational goals with support from our tuition assistance program; Referral Program: Earn rewards for referring qualified candidates to join our team; Professional Development Opportunities: Grow and advance in your career with access to ongoing training and development programs tailored to your goals. LISC is an equal opportunity employer. LISC does not discriminate in employment on account of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military status or veteran status, unfavorable discharge from military service, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information or any other characteristic protected by applicable federal, state or local laws and ordinances. We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business.