Payroll-Tax Specialist

Under supervision of the Payroll Manager, provides analysis of all payroll taxes and W2 wages for approximately 33,000 employees in a $5 billion organization. Analyzes every pay run (Bi-Weekly/Semi-Monthly) to determine taxable wage and tax withholding variances and make corrections. Maintains a solid business relationship with ADP for the organizations payroll tax filings. Participates in system testing, troubleshooting and problem resolution as it relates to taxes.

What You Will Do

• Ensure compliance with all federal, state and local tax laws and regulations in the payroll system.
• Partner with ADP to ensure accurate and timely payroll tax reporting and compliance with federal, state and local regulations within the US.
• Resolves and/or notifies Manager of any tax issues during the payroll processes.
• Maintain an in-depth knowledge of the company payroll and employment related policies.
• Prepares per pay, quarter and year end reconciliation spreadsheets to validate the payroll totals to the KBace reports and resolves any differences.
• Responsible for managing current tax accounts and making updates or closing accounts when locations are closed or moved.
• Assists employees with questions and/or problems regarding their pay related to tax issues
• Runs and reconciles tax reports every payroll and compares to ADP tax invoice summaries and forwards to Treasury for funding.
• Maintain state unemployment rates and ensure rates are updated timely.
• Maintain strict confidentiality of sensitive information.
• Generates reports for Kronos, costing, and payroll reporting when researching pay discrepancies.
• Provides analytical and project management support for the Payroll Manager.
• Investigate, resolve and respond to tax authority notices and correspondence in a timely manner.

Additional Responsibilities

• Performs other duties as assigned.
• Complies with all policies and standards.
• For specific duties and responsibilities, refer to documentation provided by the department during orientation.
• Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.