New

Property Assistant

Colliers International
United States, Indiana, Indianapolis
Jan 28, 2025
Make your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. About you As a Property Assistant, you will be involved in various aspects of managing a commercial building - from operations and financial activities to managing important relationships with our tenants and property owners. From managing service contracts and tracking bid packages, to completing property inspections and making recommendations, you'll have the opportunity to share your innovative ideas to continually improve how we manage our commercial properties. In this role, you will Responsible for reviewing all invoices and documentation to process payments to vendors, including collection of information needed for vendor setups, including Yardi Bill Pay setup for vendors. Assist with coding invoices for payment and processing. Process tenant activity including billing tenant charges, entering cash receipts received via physical checks in-office, and delivering/scheduling AR related reports. Assist with monitoring, reviewing, and processing tenant related activity, including rent, CAM and expense billbacks to landlords as assigned. Review and approve payment disbursements as assigned/prepare ACH/wire/online payments for manager approval. Monitor for fraudulent bank activity using check/ACH positive pay. Provide administrative support for REMS management team and Sr. Accountant. Administrative duties include, but are not limited to, phones, mail, supplies, correspondence, filing, copying and faxing. Assist Property Management staff and Sr. Accountant in preparation of various reports including, but not limited to, monthly and quarterly reports as well as year-end 1099s to vendors. Receive and log work order calls, create and dispatch work orders, or facilitate and maintain tenant work order system such as IMPAK as well as HVAC inspection report tracking. Assist new tenants in getting set-up on Commercial Cafe. Other duties as assigned. What you'll bring 2 years' in property management, commercial or residential. Proficient in Microsoft Office (MS Outlook, MS Word, MS Excel). Familiarity with real estate software such as Yardi, MRI, etc. Contract management experience. Experience with leasing agreements and vendor documents. #LI-SW1 #LI-Onsite *Make your next move an expert one and join us* as we lead the industry into the future.** Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas. Direct applicants only please, no agencies. Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance. For all other inquiries, including general application support or questions regarding open positions, kindly direct your email to the recruiting team at colliers.careers@colliers.com.