Special Events Coordinator

Job Duties & Responsibilities:

• Coordinate all activities pertaining to the Foundation's Gala and the Women's Gathering (WG), a lunch and learn event.
• Provide staff leadership for the event committees (Gala; WG); enlist new volunteers for the committees.
• Financial oversight, development of budgets, and reporting outcomes for the events.
• Work with the donor data base as it relates to the events.
• Review and recommend new computer software for events and donor record-keeping in collaboration with the Donor Data Base Specialist, as needed.
• Plan and execute under the leadership of the marketing manager social media around the events.
• Liaison for 'third party events' that benefit the Rogers Foundation
• Evaluate event landscape and monitor trends in WI and across the US.
• Other work as assigned by senior staff.

Promote department goals and the Mission of the Hospital

• Communicate goals to fellow staff members.
• Demonstrate measurable goal achievement.
• Maintain department policies and procedures.
• Include requirements and guidelines from external agencies (JCAHO, state).
• Maintain and/or communicate to the appropriate party the function backlog at a set time.
• Educate new staff regarding regulations or requirements of those functions that relate to their areas or departments, as directed.
• Demonstrate acceptance and training of student interns in the department, as directed.

Demonstrate understanding of JCAHO and other regulatory agency compliance regulations

• Involve self in the learning and application of standards relevant to the RMH Foundation.
• Participate in in-services/seminars and other meetings to increase involvement and awareness of regulations.
• Involve self in the education of other disciplines regarding the RMH Foundation.

Participate in Hospital committees, Performance Improvement team meetings, and team projects, as directed.

• Demonstrate punctuality and preparedness.
• Demonstrate effective communication skills and good organizational skills.
• Contribute in a positive, solution-focused manner.

Participate in the Performance Improvement (PI) program

• Gain understanding of the PI process.
• Apply the PI model to your department's activities.
• Participate in and/or create PI teams that lead to improvement in other Hospital areas.
• Educate and involve self in the Hospital and Foundation's PI plans.

Conduct self in a professional manner.

• Demonstrate organizational skills that promote timely response to all inquiries and to task completion.
• Communicate with all individuals in a positive and professional manner.
• Attempt to resolve individual issues with peers in a positive, calm manner with a focus on solution.
• Communicate concerns and provide solutions for same.
• Attend outside seminars to promote professional growth.
• Demonstrate a positive and professional attitude toward parties outside the Hospital (patients' families, visitors, vendors, etc.).
• Comply with the Hospital's policies and procedures, including Human Resources, Infection Control, and Employee Health policies and programs.
• Project a professional image by wearing appropriate professional attire.

Additional Job Description:

Education/Training Requirements:

• Associates or Bachelors degree preferred. Experience may substitute for degree.
• Three (3) to five (5) years event planning experience.
• Proficiency with Microsoft Office

With a career at Rogers, you can look forward to a Total Rewards package of benefits, including:

• Health, dental, and vision insurance coverage for you and your family
• 401(k) retirement plan
• Employee share program
• Life/disability insurance
• Flex spending accounts
• Tuition reimbursement
• Health and wellness program
• Employee assistance program (EAP)

Through UnitedHealthcare, UMR and HealthSCOPE Benefits creates and publishes the Machine-Readable Files on behalf of Rogers Behavioral Health. To link to the Machine-Readable Files, please visit Transparency in Coverage (uhc.com)