Administrative Specialist - Kids First

*Up to $3,000 Sign On Bonus Available*

Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The application must be filled out completely; stating"see resume"anywhere in the application, is not an acceptable substitute for a completed application.

Enjoy Industry Leading Benefits:

• Generous paid vacation and extended sick leave, and holidays.
• Free and discounted transportation options to get around Aspen and the Valley.
• Professional development and learning opportunities, including a tuition reimbursement program.
• Health and wellbeing options that include Medical, Dental, Vision, robust and accessible employee assistance program, and nationally recognized wellbeing platform.
• Monetary bonuses for healthy lifestyle choices and to use towards other personal needs.
• Plan for your future with competitive employer contributions to a 401a retirement plans and Social Security, in addition to an individual 457b retirement plan and Roth IRA option. Have peace of mind with life and disability insurance.

The City of Aspen is an Equal Opportunity Employer

Job Title: Administrative Specialist
Department: Kids First
Classification: Non-Exempt

Hiring Range: $23.35/hour - $26.27/hour
Salary Range: $23.35/hour - $35.03/hour

Position Summary: Performs administrative, organizational, clerical, communication, and technical duties in support of the Kids First Department consistent with the organization's values and mission statement.
Supervision Exercised and Received: This position works under the direct supervision of the Kids First Co-Manager.
Essential Job Functions:
Administrative Support and Reception:
*Performs essential administrative support functions with minimal supervision. A variety of high-level functions may be required.
*Performs all receptionist duties for the department including greeting and assisting customers.
*Responds to customers request, send referral information, completing building maintenance requests, provide building access, input security credentials, organizing conference room space for meetings, order and distribute office supplies, maintain office equipment.
*Coordinates and maintains the department's long-range calendar.
*Support for financial aid, collect applications and documents, organize files, communicate deadlines to families and schools, follow up and collect feedback.
Facilities Support:
*Provide Yellow Brick building supports. Monitor, maintain, organize, and clean common areas, conference room and storage areas at the Yellow Brick.
*Communicate building information, reminders, and schedules to tenants and families.
*Support Maintenance Tech with written building work requests and follow up with building customers and tenants.
*Monitor building vending machines.
*Track and schedule Yellow Brick building inspections.
*Accounts payable and processing of check requests and payment of monthly operational billing for the Yellow Brick.

Outreach: communications, marketing, and event management
*Participate in event coordination, scheduling, logistics, communication, and promotion.
*Support for various department trainings, including EQIT, Parenting Counts, Annual In-service, CPR, First Aid - organize and manage registrations, communications, promoting and logistics, copying materials, purchasing supplies and food.
*Public outreach posts on Facebook (social media) schedule, update, solicit staff input, and make regular posts.
*Create and distribute flyers for events, meetings, and trainings.
*Maintain Kids First website, updates, solicit content from staff, create forms, and monitor links.
* Produce a bi-monthly web-based Early Childhood newsletter from solicited content.
*Proofreading staff reports, posts, public communication, forms, and emails.
City Organizational Values
*Supports and models the City of Aspen organizational values: Service, Partnership, Stewardship, and Innovation. Organizational values are shared principles that guide behavior across the organization. This position is responsible for upholding and applying these values while performing daily work functions.
Other duties as assigned.
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Core Competencies Displays the following key competencies in the overall job performance to include knowledge, skills and abilities:
*Service: Provides service with excellence, humility, integrity, and respect in daily work, builds trust by listening, treats people with respect, acknowledges opportunities for improvement, and follows through with commitments.
*Partnership: Actively creates strong, supportive internal and external relationships to attain a common goal and achieve greater impact together.
*Stewardship: Balances social, environmental, and financial responsibilities, evaluating the impact of decision-making on a thriving future for all.
*Innovation: Develops technical expertise to pursue new ideas and creative outcomes, grounded in Aspen's unique culture, opportunities, and challenges.
*Communication: Knowledge of effective and appropriate communication. Ability to use knowledge effectively in various contexts which may require oral, written, visual and non-verbal communication.
*Interpersonal: Works to develop strength in interpersonal skills. Has the ability to work well with diverse groups of people, both inside and outside the organization.
*Technology: Demonstrates technology skills sufficient for the nature and level of the position. Demonstrates a willingness to learn new technologies and transition job duties accordingly to support technological advances and innovation.

Minimum Requirements:
Education: High School Diploma or GED equivalent.
Technical Knowledge: Proficiency in basic computer skills, Email, Microsoft programs.
Desirable Qualifications
*Associates or Bachelor of Science degree in business administration, human resources, information technology or related field.
*Proficiency in Power Point, Adobe Acrobat Pro and Web Content Management Systems.
*Bilingual in Spanish
NOTE: This position requires a Criminal Background Check upon hire. Employment is contingent upon successful completion of a Criminal Background Check.
NOTE: Any combination of experience and education that would likely provide the required abilities, knowledge, and skills as determined by the City of Aspen may be substituted for the requirements above.
Position Type and Work Hours: Regular full time, 40-hour work week, Monday through Friday, hours may vary with workload however standard hours are 8:00am to 5:00pm.
Work Environment:
*Indoors: Office environment.
*Outdoors/Off-Site: Trainings and meetings.
Essential Physical Requirements:
*Lifting & Carrying: Occasional lifting, unassisted, up to 25 lb. boxes, books, files, etc.
*Physical: Reaching, standing, sitting, typing, talking, crouching, kneeling, seeing and hearing.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.