Fleet and Facilities Administrative Coordinator

Job Title: Fleet and Facilities Administrative Coordinator
Company: American Commercial Barge Line
Location: Harahan, LA
Job Type: Full-Time; Salary

Join our dynamic team as a Fleet and Facilities Administrative Coordinator in Harahan, Louisiana, where you'll play a vital role in driving operational success! In this fast-paced position, you'll process work orders, maintain crucial environmental compliance documentation, and manage vendor invoices with precision. Your efforts will ensure payroll accuracy, reconcile accounts, and deliver timely financial reporting for fleet and facility operations. If you're detail-oriented, thrive on making an impact, and are ready to contribute to an industry leader, this is the opportunity for you!

When you join ACBL... American Commercial Barge Line (ACBL) is one of the largest and most diversified marine transportation companies in the U.S. Our legacy of providing the nation with the most economical, safest, and greenest mode of transportation dates all the way back to 1915, when we began moving coal on the Kentucky River. We offer a wide range of career paths in both operations and support services. Whether you are interested in working on the river or in an office, we are always searching for the best of the best to join our ACBL team.

What you will be doing... Your IMPACT

• Enter cleaning and repair work orders into the company's ERP system for tracking and billing.
• Maintain environmental documentation in accordance with the Department of Environmental Quality (DEQ) and company standards.
• Prepare and process vendor invoices and other financial obligations following internal policies.
• Review purchase orders, statements, and invoices to verify amounts owed.
• Maintain and reconcile the accounts payable ledger and petty cash.
• Respond to vendor inquiries and resolve any discrepancies in billing and payments.
• Monitor and verify Team Member work hours for payroll submission, ensuring accuracy and making necessary corrections as needed.
• Track and reconcile contractor hours for accurate billing and financial reporting.
• Coordinate office supply orders and inventory.
• Performs all other duties as assigned.

What we are looking for...

You will need to have:

• Associate's degree in Accounting, Finance, or a related field (or equivalent experience).
• Ability to manage multiple tasks and deadlines effectively.
• High attention to detail in all financial and operational tasks
• Excellent communication skills for vendor and internal collaboration.
• Adaptability to changing business needs and priorities
• Proficiency in Microsoft Office Suite and accounting software.

Even better if you have:

• Bachelor's degree in Accounting, Finance, or a related field
• 2+ years of accounting or finance experience.
• Knowledge of financial regulations and compliance standards.
• Familiarity with ERP systems such as SAP or QuickBooks.

Reasons you will love working at ACBL ...

• Competitive salary and benefits package
• Opportunities for career growth and professional development
• Supportive and collaborative team environment
• 401(k) retirement plan with employer match
• Employee Assistance Program
• Commitment to accuracy and innovation in financial operations

FLSA Status:

Non-Exempt