Administrative Assistant - Odom

The Odom Corporation
401(k)
United States, Alaska, Anchorage
6300 Changepoint Drive (Show on map)
Jan 24, 2025
Description $21.00 - $22.00 per hour depending on experience POSITION SUMMARY Provides direct customer service and supports sales and delivery staff through timely and accurate order processing ESSENTIAL FUNCTIONS include the following. Other duties may be assigned. Monitor orders, verify accuracy- pricing errors communicated Review orders, void and re-enter as appropriate according to cut-off assignments Sales Order and Product Purchase Confirmation Combine orders if applicable Commit orders Input pricing adjustments as instructed and approved Samples and donation processing Ensure orders are through the system for Transport Planning on schedule Support Sales staff - item look-ups, price adjustments, inventory queries etc Support Customers - complete orders, communicate issues, invoice research Support Ops staff - timely order delivery to warehouse, process "not on Truck" issues Track invoice receipt and ensure return of all printed invoices Back-up other admin functions as needed POSITION QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Competency Statement(s) Accountability - Ability to accept responsibility and account for his/her actions. Customer Oriented - Ability to take care of the customers' needs while following company procedures. Organized - Possessing the trait of being organized or following a systematic method of performing a task. Problem Solving - Ability to find a solution for or to deal proactively with work-related problems. Time Management - Ability to utilize the available time to organize and complete work within given deadlines. EDUCATION and/or EXPERIENCE High School diploma or equivalent; or six months to one year of related experience and/or training with customer service and cash handling; or equivalent combination of education and experience. TECHNICAL SKILLS Adept with required computer applications - Excel, Word, Outlook and various industry specific systems. Ability to coordinate knowledge of proprietary systems with these programs to increase efficiency and productivity. LANGUAGE SKILLS Ability to read and comprehend instructions, correspondence, and memos. Ability to write business correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Work Environment This position will be performed primarily in Anchorage, AK The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job. The noise level in the work environment is usually moderate. Notice: The above statements are intended to describe the general nature of the environment and level of work being performed by this job. This job description in no way states or implies that these are the only tasks to be performed by the employee in this job. He or she will be required to follow any other instructions and to perform any other job related duties requested by his or her supervisor. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. The Odom Corporation offers competitive wages, medical and dental benefits, 401k plan, and much more! Background/Drug Screen. EOE. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)