Sr Administrative Assistant - Omaha, NE

Mutual of Omaha

$28.00 - $34.00

paid holidays, sick time, 401(k)

United States, Nebraska, Omaha

3301 Dodge Street (Show on map)

Jan 23, 2025

In this role, you'll play a pivotal role in ensuring seamless operations by managing calendars, coordinating travel, supporting event and engagement activity planning and execution, leading maintenance activities for our segment communication channels, and providing advanced administrative support. This position will reside in the Omaha area and work in Mutual of Omaha's headquarters, as needed.

WHAT WE CAN OFFER YOU:

Estimated Salary: $28.00 - $34.00, plus annual bonus opportunity
Benefits and Perks, 401(k) plan with a 2% company contribution and 6% company match.
Regular associates working 40 hours a week can earn up to 15 days of vacation each year.
Regular associates receive 11 paid holidays in 2025, which includes 2 floating holidays that are added to your prorated personal time to be used at your discretion.
Regular associates are provided sick leave through the use of personal time. Associates working 40 hours a week can receive up to 40 hours of personal time in 2025, which is prorated based on the start date. Additionally you will receive two floating holidays in 2025 by way of personal time that may be used at your discretion.
Applicants for this position must not now, nor at any point in the future, require sponsorship for employment.

WHAT YOU'LL DO:

Manage multiple calendars independently, including scheduling meetings, reserving conference rooms, and coordinating technical resources, while exercising judgment.
Support event and engagement activity planning and execution to include scheduling, reserving space, ordering catering, and being on-site to assist with setup and ensure event success.
Assist in coordinating travel arrangements and itineraries, liaising with relevant parties, and providing necessary communication.
Support the maintenance of team and segment-wide communication channels, including utilization tracking, ensuring content is up to date, and information is accessible.
Produce business documents, correspondence, training materials, spreadsheets, reports, and presentations using various applications and systems, applying judgment, discretion, and creativity.
Provide advanced administrative support for complex business functions, special programs, and projects involving sensitive and confidential information while analyzing situations independently and ensuring compliance and efficiency.

WHAT YOU'LL BRING:

Strong business environment knowledge and proficiency with personal computers and multifunctional printers, coupled with advanced expertise in M365 applications such as SharePoint, Viva Engage, OneNote, Outlook, Word, PowerPoint, and Excel.
Exceptional verbal and written communication skills, including proofreading proficiency and the ability to maintain accurate business materials, while fostering effective partnerships with internal and external stakeholders.
Proficient time management and organizational abilities, demonstrating attention to detail, analytical prowess, and decision-making skills, with a track record of troubleshooting and applying innovative approaches to business activities.
Collaborative work ethic, exhibiting approachability and the ability to work independently or as part of a team in diverse environments.
Adaptability to changing work environments, coupled with a commitment to continuous learning, strong multitasking skills, and a demonstrated ability to coordinate business activities or events while maintaining regular attendance, meeting deadlines, and being accountable for results.
You promote a culture of diversity and inclusion, value different ideas and opinions, and listen courageously, remaining curious in all that you do.
Ability to work at our home office located in Omaha, Nebraska, in a hybrid environment.

PREFERRED:

Ability to apply a background knowledge of the Company as well as the policies, procedures and practices of the assigned organizational area.
Knowledge of the organizational structure and key business partners.

We value diverse experience, skills, and passion for innovation. If your experience aligns with the listed requirements, please apply!

If you have questions about your application or the hiring process, email our Talent Acquisition area at careers@mutualofomaha.com. Please allow at least one week from time of applying if you are checking on the status.

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