Legal Assistant (PROJECT POLICY ANL 2)

Under general supervision of the Campus Counsel Office Manager, provide analytical and administrative support for the delivery of legal services. Serve as knowledge manager for data, correspondence, subject matter files, reports, and other documentation associated with legal and compliance matters handled by the office. Using thorough knowledge of legal terminology, practices, forms and the legal system, draft responses to document production. Research and gather information, draft and edit correspondence, reports and presentations; maintain database and records systems; accept, manage collection of records, and respond to subpoenas; provide backup assistance to the executive assistant.

Apply By Date: January 29, 2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• Experience working with confidential information and sensitive data, and exercising discretion in dealing with confidential or potentially sensitive topics.
• Analytical, research and problem-solving skills to extract, interpret and evaluate data from various sources, independently summarize information, and organize data and materials into a comprehensive package.
• Oral and written communication skills to independently formulate and express ideas and concepts, respond to correspondence and requests, and to draft and edit correspondence, reports, presentations and other documentation using proper grammar, style, spelling, punctuation and protocol.
• Active listening skills to capture and communicate important and relevant information in a clear and concise manner.Organization and time management skills to prioritize a high volume workload with competing deadlines, establish systems to track and meet a variety of deadlines, follow through to solutions, and give attention to detail.
• Interpersonal skills and political acumen to serve as a representative of the Office of the Campus Counsel with an array of diverse constituencies, including high-level officials and senior managers.
• Skilled in the use of MS Office Suite (Word, Outlook calendaring, Excel, Access and PowerPoint), electronic mail, and the Internet.

Preferred Qualifications

• Experience processing and responding to requests for records made pursuant to the California Public Records Act and Information Practices Act.
• Experience using the Internet, Lexis/Nexis, Westlaw or other online systems to research information, such as legal information, travel planning details, arranging meetings, UC administrative policies, and other areas of focus.
• Familiarity with data management software.
• Familiarity with University of California organizational structure, mode of governance, policies, procedures, and regulations.

Key Responsibilities

• 50% - Analysis And Response To Requests For Access To Records
• 40% - Legal Administration
• 10% - Executive Analyst Backup

Department Overview

The Office of Campus Counsel has responsibility for providing advice on the legal rights and obligations of the University to campus administrators, including the Chancellor, the Provost and Executive Vice Chancellor, vice chancellors, vice provosts, deans, department chairs, unit heads, and other academic and administrative officers of the campus. Responsible for responding to requests for the production of campus and UC Davis Health System records in response to subpoenas and requests made pursuant to State and Federal laws (e.g. California Public Records Act, California Information Practices Act, the federal Freedom of Information Act, and the Family Educational Rights and Privacy Act). Managing these requests in accordance with applicable laws is critical for reducing the campus' risk of litigation for non-compliance. Requests are made by members of the public, law offices, union representatives, media, and elected officials for all types of records maintained on campus or at the UCDHealth System. This position serves as a liaison between all interested parties.

POSITION INFORMATION

• Salary or Pay Range: $26.82 - $47.61/hour
• Salary Frequency: Bi-Weekly
• Salary Grade: 19
• UC Job Title: PROJECT POLICY ANL 2
• Number of Positions: 1
• Appointment Type: Contract - 2 year contract with possibility of extension or conversion to Career.
• Percentage of Time: 100%
• Shift Hours: M-F, 8-5
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks