New

Program Coordinator I

Rutgers University

United States, New Jersey, Newark

Jan 17, 2025

Position Details

Position Information

Recruitment/Posting Title	Program Coordinator I
Job Category	Staff & Executive - Administrative & Support
Department	Sch of Law-Nwk, Dean's Office
Overview
Posting Summary	Rutgers University- Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Program Coordinator I for its law school, clinical program. The Rutgers Law School Clinical Program is a pioneer in clinical education where law student and attorneys provide legal information, assistance, and representation for low to moderate-income clients. All student clinical casework is principally supervised by full-time Rutgers Law faculty. The program coordinator will provide administrative assistance directly under the Director of Clinical Administration. This position is responsible for and not limited to the following: Assist the Director with overall clinical operations and management as well as assume a leadership role in the Director's absence. Provide back up to clinic administrative staff and clinic students Administer reimbursements, purchase orders, and facility work orders from clinical faculty and staff. Handle expense management and travel arrangements of clinic faculty and staff. Assist the Director with event planning and office management. Assist the Director with semesterly registration efforts and recruitment. Coordinate and liaise with other departments within the law school and Rutgers University such as computer services, parking, facilities, finance, and procurement. Perform a variety of advanced word processing and spreadsheets on databases for standard reporting.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	57356.00
Annual Mid Range Salary	71372.00
Annual Maximum Salary	85388.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination, organization, facilitation, report analysis, writing, and promotion/outreach. Also requires a minimum of two years relevant experience in a program coordination or administrative function, good communication skills, and computer literacy.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	3-5 years administrative experience Excellent organizational skills and attention to detail Excellent written and oral communication skills Proficiency in Word, Excel, Adobe, and Google Drive Demonstrated time management, interpersonal, and problem-solving skills Ability to work in a fast-paced, team environment
Preferred Qualifications	1-3 years legal administrative experience 1-3 years paralegal experience Familiarity with case management systems such as Clio and Box Bilingual (Spanish)
Equipment Utilized	Computer, Windows Office Suite, including Excel, Google applications, Clio case management system.
Physical Demands and Work Environment	Frequent and intensive phone calls and emailing required and occasional moving of boxes and supplies.
Special Conditions

Posting Details

Posting Number	25ST0044
Posting Open Date	01/17/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement