Administrative Assistant

Job Description:

Boart Longyear is a global leader in drilling services, providing innovative and reliable solutions to the mining and drilling industry. With a rich history spanning over 130 years, Boart Longyear is committed to delivering excellence in safety, drilling services, and technology.

We are seeking a detail-oriented and proactive Administrative Assistant to join our Boart Longyear team in Salt Lake City UT This role is critical in ensuring the smooth operation of administrative functions within the team. This is Temp to Hire position (90 day), with a potential for full time transition.

The Technology Support Coordinator will oversee the daily operations of technology support services within the organization, managing company phone systems, coordinating IT projects, and providing administrative support to the IT department. This role also includes vendor management, budget tracking, and contract administration. The ideal candidate will have excellent organizational skills, a customer-focused mindset, and the ability to communicate effectively across teams.

Key Responsibilities:

• Phone Management:
• Oversee the management of company phone systems, including setup, maintenance, troubleshooting, and addressing service issues.
• Administer and maintain all cell phone accounts, including setting up new lines of service and terminating lines as needed.
• Coordinate contracts and service agreements with phone service providers.
• Vendor and Payment Management:
• Manage all interactions with vendor payments, acting as a liaison between vendors and the accounts payable team to ensure timely and accurate payment processing.
• Handle purchase order creation, receipting, and assist with budget administration and tracking.
• Oversee contract administration, including maintaining documentation, coordinating reviews, and collaborating with the legal team for compliance and approvals.
• Project Coordination:
• Assist in planning and executing IT projects, ensuring alignment with company goals and timelines.
• Collaborate with team members to track project progress and report updates to stakeholders.
• Facilitate meetings, prepare agendas, and document meeting notes for project discussions.
• Scheduling and Administrative Support:
• Schedule and manage IT department meetings, book conference rooms, and manage related logistics.
• Provide general administrative support to the IT department, including handling correspondence, maintaining records, and managing office supplies.
• Maintain documentation related to IT processes, policies, and procedures to ensure compliance and efficiency.
• Support the IT Manager in preparing reports and presentations for management.
• Customer Support:
• Serve as the first point of contact for IT support requests, addressing issues promptly or escalating as necessary.
• Provide training and support to employees on various technology tools and software, fostering a positive user experience.
• Build strong relationships with users to understand their needs and continuously improve service delivery.
• Additional Responsibilities:
• Perform other duties as assigned by IT leadership to support departmental goals.

Qualifications:

• Associate's degree in Information Technology, Computer Science, or a related field (preferred).
• Previous experience in a technology support or administrative role, particularly within an IT department.
• Proficiency in Microsoft Office applications, especially Excel, and familiarity with IT support tools.
• Knowledge of mobile device management, telecommunications, and vendor management is a plus.
• Experience working in Oracle E-Business Suite is highly desirable.

Skills:

• Strong organizational and multitasking abilities with excellent attention to detail.
• Exceptional verbal and written communication skills.
• Computer proficiency, including the ability to learn and use specialized software and systems.
• Problem-solving and analytical thinking capabilities.
• Ability to work independently and collaboratively within a team.
• Customer-service oriented with a positive attitude and initiative.

Talented people are attracted to companies with long-term success and a supportive workplace culture that encourages work-life balance. Boart Longyear offers competitive pay, comprehensive benefits, and career advancement opportunities. If hired, you can expect:

* a strong compensation plan

* medical, vision, and dental program

* retirement program

* employee recognition rewards program (BRAVO)

* employee assistance program

Company Overview

Established in 1890, Boart Longyear is the world's leading provider of drilling services, orebody knowledge technology, and innovative, safe, and productivity-driven drilling equipment. With its main focus in mining and exploration activities spanning a wide range of commodities, including copper, gold, nickel, zinc, uranium, and other metals and minerals, the Company holds a substantial presence in the energy, oil sands exploration, and environmental sectors.

The Global Drilling Services division operates for a diverse mining customer base with drilling methods including diamond coring exploration, reverse circulation, large diameter rotary, mine dewatering, water supply drilling, pump services, production, and sonic drilling services.

The Global Products division offers sophisticated research and development and holds hundreds of patented designs to manufacture, market, and service reliable drill rigs, innovative drill string products, rugged performance tooling, durable drilling consumables, and quality parts for customers worldwide.

Veracio, a wholly owned Boart Longyear subsidiary, offers mining clients a range of solutions that improve, automate, and digitally transform their orebody sciences by championing a modern approach through a diverse product portfolio that fuse science and technology together with digital accessibility. Veracio leverages artificial intelligence and advanced analytics to accelerate real-time decision making and significantly lower the cost of mineral exploration.

Our People

At Boart Longyear, people are our most important asset, and we understand that the best ideas are developed because of collaborative efforts between individuals with diverse backgrounds, opinions, and perspectives; That is why we are committed to diversity and inclusion in our work teams, fostering environments free of discrimination and harassment, where everyone feels free to present their opinions and be heard.

Our Vision Boart Longyear's vision is to be the global industry leader in safety, drilling innovation and productivity.

Our Values Our success as a business depends on how we operate. The 'how' is the distinctive way in which we conduct our business, guided by our values of Integrity, Health & Safety, Teamwork & Diversity, Customer Focus and Sustainability.

Boart Longyear is headquartered in Salt Lake City, Utah, USA. Visit our website, boartlongyear.com and follow Boart Longyear on social media: LinkedIn, Facebook, Instagram and Twitter.

As an Equal Opportunity Employer, we thank all who apply but will only be contacting those selected for an interview. Please apply online at https://careers.boartlongyear.com/

EEO Statement:

Boart Longyear is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability.

Auto req ID: 15485BR

Job Code: 210002 Clerk 2.10.Hourly

Function: Information Technology

Region (Business Group): NAM

Country: United States Of America

State/Province: Utah

City: Salt Lake City