Unit Secretary

With over 2,000 employees and 36+ properties in Northern California, Eskaton is a great company to join and build a solid career with.

Eskaton genuinely cares about the financial security, health and well-being of their staff members. Eskaton is a nonprofit senior services provider serving Northern California's older adults for over 50 years. Through innovative approaches to health, housing and social services, Eskaton is Transforming the Aging Experience by offering life-enriching experiences and creating a culture of purposeful living. Well-being is the very center of our philosophy, and we express our belief that Age is Beautiful by celebrating the lives of older adults throughout the Eskaton family. In addition to competitive pay and comprehensive benefits that include a company-funded retirement program, Eskaton employees appreciate knowing their work makes a real difference in the community and in the lives they touch.

Our Benefits include but are not limited to...

• Wellness programs upon hire
• Employee Assistance Program
• Health Plan, including dental and vision coverage
• Company paid life insurance
• Retirement Plan, 100% company funded / minimum account balance $4,000 (Minimum eligibility requirements apply)
• Paid Time Off programs
• Voluntary benefits & supplemental insurance available

This position is eligible for Eskaton's health benefits package the first of the month following 60 days of employment and Paid Time Off benefits program after 90 days of employment. Some benefits may not be applicable to on call or part time employees.

Position Summary:
The Unit Secretary duties include, but are not limited to, assisting the nursing department with managing resident health records and tasks associated with the move-in of new residents and/or residents transitioning between levels of care. Duties and assignments may vary based on evaluation of community needs.

Position Responsibilities include:

* Assists with new move-in process. Assures room is prepared and ready for new residents; completes new move-in checklist.

* Prepares new resident chart with name and room number, and ensures appropriate forms are available. Assists community staff with related move-in packet review and completion by resident, agent, or resident representative.

* Transcribes new move-in orders from source documents into the electronic health record and prints physician orders for faxing to the primary care physician for review and signature. Prints any other forms required from the health record.

* Assists in processing resident inventory and resident orientation.

* Tracks Physicians Reports (LIC602A) and assures they are current for all residents.

* Purges resident health records as needed for overflow and/or preparation for destruction per regulations.

* Assists with ordering / refilling resident medications and completion of Centrally Stored Medication Log.

* Performs assigned computer-based tasks and audits.

* Sends and receives faxed materials as directed by Resident Care Coordinator (RCC), Memory Care Coordinator (MCC), or Wellness Nurse and maintains inventory of forms.

* Coordinates with family / residents for outside appointments

* Assists residents with scheduling appointments with medical outside providers. Assists with transportation arrangements as requested.

* Processes and files faxes and other written communication from physicians and ancillary services.

* Uploads and indexes paperwork and source documents into electronic health record.

* Coordinates with outside providers for services provided in facility i.e., podiatry, dermatology, beauty salon.

* Initiates requisition slips for labs, x-ray, and dietary change orders.

* Assists with processing requests for protected health information/ health record copying.

Qualifications

Education:
High school graduation or G.E.D. Completion of a medical terminology course preferred.

Training and Experience:
Six months experience providing nursing support in a residential care community preferred.

Job Knowledge:
Possesses knowledge in performing personal care services in a residential care community. Has the ability to meet new and/or stressful situations with the appropriate responses, to work effectively as part of a care team, to share information freely, to use and seek supervision and consultation verbally and in writing, and to follow both verbal and written instructions.

The final candidate must successfully pass Eskaton's post offer, pre-employment testing which includes a criminal background check, drug test, COVID test, TB screen test and health screen.

Eskaton is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.