Office Services Coordinator

About the Role

The Office Services Coordinator is an integral member of our corporate headquarters on-site team. This role ensures the smooth and efficient operation of office services and administrative functions that include supply procurement, coordination of facilities requests, creating internal communications, and assisting with catering for company events. The Office Services Coordinator plays a crucial role in maintaining a productive, organized and engaging work environment.

What you will do:

• Manage inventory and order supplies for office and break rooms. Ensure timely restocking and maintain adequate inventory levels.
• Procurement follow-up including order status tracking, vendor management, invoice review, and error resolution.
• Maintain organized files and records, invoices and other important documentation associated with office services procurement and vendor services.
• Coordinate facilities needs by submitting work orders for service and scheduling maintenance.
• Place catering orders for department and company-wide events. This includes monthly office luncheons, quarterly All-Hands Meetings and other requests as needed.
• Manage building access for new and existing employees (including badge activation and deactivation).
• Develop and publish content/slides for employee birthdays, recognition, and significant events and observances. Publish content on our digital communications platform.
• Purchase break room refreshments locally (from grocery or club stores) for office use.
• Primary point of contact for bulk swag orders and updates to our on-line company store. Research and recommend additional options for branded merchandise.
• Provide administrative support for large-scale corporate mailings. Scan daily US mail for distribution to remote team members.
• Other administrative support tasks as needed to support internal teams.

What you will need:

• High school diploma or GED.
• Prior customer service experience required. Administrative experience is highly preferred.
• Excellent attention to detail/organization skills.
• Proven ability to self-manage and adapt to evolving priorities.
• Strong working knowledge of MS Outlook, Word, and MS Excel. Adept at using a variety of web-based tools and dashboards.

What you will receive:

• Compensation range $19 - $24 per hour, based on relevant experience.
• Work schedule will be Mon- Fri, approximately 5 hours per day, 25 hours per week.
• Paid time off accrual of 80 hours per year.
• Paid company holidays plus 2 floating holidays.
• 401(k) plan with company match and other optional benefits options.