Accounts Payable Specialist

Wunderlich-Malec Engineering (WM) is a 100% employee-owned ESOP and one of the largest and most well-established engineering companies in the United States. When you join WM you become part of a company that is:

• 100% employee-owned company with over 40 years of industry history
• Entrepreneurially Minded
• ENR top 500 firm

We are hiring an Accounts Payable specialist based out of our HQ in Eden Prairie. This is a hybrid role. The major responsibility of this position will be to manage the full cycle of accounts payable processing and all related tasks in a timely, accurate, and efficient manner.

Major Responsibilities

• Review and process invoices for overhead costs, equipment, subcontracts, contracted services, and all other items applying company policies and procedures
• Utilize the purchasing system to ensure all invoices agree to purchase orders and work closely with the purchasing department to resolve discrepancies
• Ensure all invoices are properly and consistently coded to the general ledger to provide accurate financial data
• Ensure all sales and/or use tax has been appropriately applied to overhead and non-resale purchases. Also, ensure that sales tax is not paid on purchases for resale
• Knowledge of vendor terms to ensure timely payment and appropriate use of discounts
• Daily posting of invoices to ensure timely project and financial information
• Generate accounts payable and refund checks weekly and issuance of an occasional check upon immediate need. Record ACH and wire payments daily
• Research vendor statements and respond to vendor inquiries on a timely basis
• Maintain paper and electronic records in accordance with Company policies including all paper and electronic filing, scanning, and storage. Annually prepare new vendor files and destroy files following retention policies
• Perform monthly review of accounts payable list with attention given to credits that haven't been used or refunded and aging invoices that haven't been paid
• Assist in the preparation of 1099 forms for year-end
• Basic knowledge of accounting debits and credits as needed to correct accounts payable transactions through journal entries
• Work in a team environment with other Accounts Payable Clerks and provide backup as needed during fluctuating workload responsibilities and employment vacations and absences
• Willingness to engage, adapt, and accept change as it relates to improvements to Accounts Payable processes, procedures, and policies
• Provide assistance when requested for special projects

Minimum Requirements

Education

High School degree is required. Some coursework in accounting and mathematics is beneficial.

Experience

• Minimum of three years' experience in Accounts Payable including AP coding and processing for multiple companies and organizations.
• Basic knowledge of accounting principles and procedures including ability to prepare and post journal entries.
• Computer knowledge of MS Office, Excel and accounting systems in general.
• Accurate and proficient in ten key and keyboarding skills strongly desired.
• Attention to detail is required.

Physical Demands of Position Seeing, hearing, dexterity in hands with ability to use keyboard for essential job functions.

Working Environment Standard office environment: frequent use of personal computer, facsimile, copy machines, and other miscellaneous office equipment.

Wunderlich-Malec is proud to offer a comprehensive employee-owner benefit package. Full-time employees may be eligible for the following benefits: Medical * Dental * Vision * Basic and Supplemental Life and AD&D * Long Term Disability * Voluntary Short Term Disability * Healthcare & Dependent Care Flexible Spending Accounts * Health Savings Account * Paid Time Off (PTO) * Paid Holidays * Tuition Reimbursement * Referral Bonus Program * 401(k)/Profit Sharing * 100% ESOP (Employee Stock Ownership Plan) * Employee Assistance Program * Will Preparation Resources * Worldwide Travel Assistance

Salary range is $25 to $27 per hour depending on qualifications.

*Job Descriptions are not exhaustive lists of all skills, responsibilities, or efforts associated with a job. They reflect principal job elements essential for performing the job and evaluating performance.